Town Council Meeting Agenda 15 November 2021

10th November 2021


Town Council Meeting Agenda

Time: 19:15
Day: Monday 15 November 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. It is recommended that all those attending wear a mask and socially distance. Questions may also be submitted to by 12:00pm 15 November 2021.

Members of the Council are summonsed to the above Meeting to transact the following business: –


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time

Public Questions and Statements.

a)  A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b)  Report from Essex County Councillor Chris Siddall

4.  Minutes
a)  To approve the minutes of the Council meeting held on 18 October 2021

5.  Planning – Lead member Cllr. D Hume

The following Planning Applications, which were received and circulated electronically,  are to be considered at the Council meeting.   Planning report attached here

21/03011/HH – 26 Harper Lane, Halstead, Essex – Installation of air conditioning units

21/03113/HH – 15 East Mill, Halstead, Essex – Proposed two storey rear and side extension and single storey side extension

21/03120/HH – 16 East Mill, Halstead, Essex – Proposed single storey rear extension

21/03101/FUL – Land North of, Oak Road, Halstead – Erection of 80 dwellings (Class C3) including affordable homes, public open space including local equipped area for play, access from Tidings Hill, sustainable drainage systems, landscaping and all associated infrastructure and development.

21/02874/FUL – Runnymede, Tidings Hill, Halstead – Erection of 1 no two-storey four bedroom dwelling

21/02718/REM – (Revised Plan) – Plc Hunwick Ltd, Kings Road, Halstead – Application for the approval of reserved matters (in respect of appearance, landscaping and layout) pursuant to outline planning permission 19/02304/OUT granted 23.04.21 for the erection of four x 2 bed houses, five x 4/5 bed houses, 12 flats and 10 commercial units for class B1 (a) office purposes.`

21/03285/HH & 21/03286/LBC – 55 – 59 Head Street, Halsted, Essex – Replacement of 1 No. front dormer and repair to 2 No. front dormer windows. Replacement side window and replace render to side elevation

21/03299/VAR – 83 Chapel Hill, Halstead, Essex – Variation of Condition 2 (Approved Plans) of approved application 21/02270/FUL granted 15.09.2021, for: Erection of 2 No. 3 bed semi-detached dwellings.  Variation would allow for: addition of visibility splay to the South-East

6.  Mayor’s Appointments and Announcements – Mayor’s report attached here

7.  Finance – lead member for Finance is Cllr. P Claydon

a)  To receive the income and expenditure report for the month of October – Income & Expenditure report attached here

b)  To approve the List of Payments to be made in November – List of Payments report attached here

c)  To approve the Reconciliation of bank and petty cash accounts – Reconciliation report attached here

d)  To receive a report on outings planned for 2022 – Outings report attached here

e)  To consider making repairs to St Andrews church clock – Clock report attached here

f)  To appoint a councillor to carry out internal control – Internal Control report attached here

g)  To consider investing savings in CCLA – CCLA report attached here

h)  To consider implementing the decision made on Mi permit and Chipside- report attached here

i)  To consider repairs to churchyard wall – Churchyard Wall report attached here

j)  To consider replacing door and window at Queens Hall – Door & Window report attached here

8.  To receive Community Centre reports

a)  Verbal update from Chairman of H4C

b)  Verbal update from the working group

9.  To receive reports from District Councillors – verbal/written reports

10.  To receive reports from Champions’ – verbal/written reports

Open Spaces

11.  Grant awarding – Grant Awarding report attached here

12.  To consider the personal safety of members and officers in the light of the recent stabbing of Sir David Amess and government advice – Personal Safety report attached here

13.  To approve Committee dates 2022/23 Committee Dates report attached here

14.  To note the Minutes of the Events group meetings held on 8 and 9 November 2021- Minutes to follow

15.  Exclusion of Public and Press

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

16.  To note Minutes of Staff Advisory Committee 

17.  Staff matter 

Sarah Greatorex     Town Clerk      9 November 2021