Town Council Meeting Agenda 15 December 2021

9th December 2021


Town Council Meeting Agenda

Time: 19:15
Day: Monday 15 December 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. It is recommended that all those attending wear a mask and socially distance. Questions may also be submitted to by 12:00pm 15 November 2021.

Members of the Council are summonsed to the above Meeting to transact the following business: –


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren


1. Apologies for Absence and approval of apologies

2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting .

3. Public Question Time
Public Questions and Statements.
a) A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) Report from Essex County Councillor Chris Siddall

4. Minutes.
a. To approve the minutes of the Council meeting held on 15 November 2021

5. Planning – Lead member Cllr. D Hume

The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.

21/03348/HH – Fenton House, Box Mill Lane, Halstead
Erection of single-storey rear extension

21/03491/HH – 5 Highbury Terrace, Halstead, Essex
Erection of single-storey rear extension

21/03549/LBC – Townsford Mill, The Causeway, Halstead
Removal of internal gate automation control equipment and associated support
frame. Removal of wooden water control gates from channel under mill to allow free
passage of water. Removal of side channel gate automation control equipment and
permanent fixing of gates in fully raised position .Removal of all cabling, distribution
boards and kiosks associated with the gate automation.
Removal of non-structural brickwork from main channel openings.

Report Attached

6. Mayor’s Appointments and Announcements – report attached

7. Finance – lead member for Finance is Cllr. P Claydon

a. To receive the income and expenditure report for the month of November – report attached.
b. To approve the List of Payments to be made in December – report attached
c. To approve the Reconciliation of bank and petty cash accounts – report to follow
d. To consider repairs to churchyard wall – report attached
e. To consider replacing door and window at Queens Hall – report attached
f. To consider making payments for Barclaycard by Direct Debit – report attached
g. To consider a last-minute request for a grant –report attached

8.To receive reports from District Councillors – verbal/written reports

9. To receive reports from Champions’ – verbal/written reports
Open Spaces

10.To consider a new lease for the Library – report attached

11. To review the Open Spaces document – report attached Report 2 Report 3

12. To review Standing Orders – report attached

12a To update Scheme of Delegation in line with Standing Order changes – report attached

13. To review Financial Regulations- report attached

14. To review Grant awarding policy – report attached

15. To consider creating a Task and Finish Group to review the terms and conditions of Hire at Queens Hall – report attached

16. To note proposed dates for events winter 2022 – report attached

18.Exclusion of Public and Press
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.


19.To note Minutes and Recommendation of Staff Advisory Committee of 8 December