Town Council Meeting Agenda 18 October 2021

12th October 2021


Town Council Meeting Agenda

Time: 19:15
Day: Monday 18 October 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. It is recommended that all those attending wear a mask and socially distance. Questions may also be submitted to by 12:00 on 18 October 2021.


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time

Public Questions and Statements.

a)  A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.

b)  Report from Essex County Councillor Chris Siddall

4.  Minutes
To approve the minutes of the Council meeting held on 21 September 2021

5.  Planning – Lead member Cllr. D Hume

The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning report attached here

21/02718/REM & 19/02304/OUT – Plc Hunwick Ltd, Kings Road, Halstead – Application for the approval of reserved matters (in respect of appearance, landscaping and layout) pursuant to outline planning permission 19/02304/OUT granted 23.04.21 for the erection of four x 2 bed houses, five x 4/5 bed houses, 12 flats and 10 commercial units for class B1 (a) office purposes.

21/02468/FUL – Land Adjacent The Chase, Pretoria Road, Halstead – Erection of 1 No. 3-bedroom dwelling with associated parking and landscaping

21/02830/VAR – Parkfields Baptist Church, White Horse Avenue, Halstead, Essex – Variation of Condition 2 (Approved Plans) of permission 20/01170/FUL, granted 20/07/2020 for: Demolition of Baptist church and construction of two pairs of semi-detached dwellings – revised application.  Variation would allow the approved plans to meet national space standards.

21/02838/LBC – 32A Head Street, Halstead, Essex – Installation of UK Power fitting cable to front exterior

21/02956/HH – 79 Nether Court, Halsted, Essex – Erection of single-storey rear extension

21/02975/VAR – Land Adjacent Pitchards, Trinity Street, Halstead, Essex – Variation of Condition 2 (Approved Plans) of permission 21/02975/VAR granted for 21.01/2021: Erection of 1 no. two storey dwelling, ancillary out-building and associated works (utilising existing vehicular access).  Variation would allow :-

Proposed East Elevation:

  • Removal of vertical weatherboarding feature between the ground and first floor windows.
  • Alteration of external finish on wall from weatherboarding to brick.
  • Change the central ground floor window to an external door.

Proposed South Elevation

  • Removal of vertical weatherboarding feature between the ground and first floor windows.
  • Juliet balconies on the first floor to have metal railings spaced 100mm apart.

Proposed West Elevation

  • Removal of vertical weatherboarding feature between the ground and first floor windows.

21/02995/HH – Willowtree, 2 Elm Drive, Halsted – Demolition of existing garage structure and rebuilding of ground floor as extension with bedroom in the roof.

6.  Mayor’s Appointments and Announcements – Mayors report attached here

7.  Finance – lead member for Finance is Cllr. P Claydon
a)  To receive the income and expenditure report for the month of September – Income & Expenditure report attached here
b)  To approve the List of Payments to be made in October – List of payments report attached here
c)  To approve the Reconciliation of bank and petty cash accounts – Reconciliation report attached here
d)  To consider buying 2 noticeboards for ease of displaying public notices until the regeneration is complete – Noticeboard report attached here
e)  To consider purchasing 4 banners to advertise winter events in Halstead 2021, to be reused in future years – Banner report attached here

8.  To receive Community Centre reports
a)  Verbal update from Chairman of H4C
b)  Verbal update from the working group

9.  To receive reports from District Councillors – verbal/written reports

10.  To receive reports from Champions’ – verbal/written reports
Open Spaces

11.  To approve the schedule of dates for Council and SAC meetings for 2022/23  – Meetings dates attached here

12.  To update the Health & Safety policy – Health & Safety report attached here

13.  HM Queen Green Canopy – HM Queen Green Canopy report attached here

14.  To note Minutes and receive a report from the Events Working group – Events report attached here

15.  Update on carparks – Car Parks report attached here

16.  Exclusion of Public and Press

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.


17.a) To note Minutes of Staff Advisory Committee meeting of 11 October

b) To approve recommendations of SAC

Sarah Greatorex     Town Clerk      12 October 2021