Town Council Meeting Agenda 14 December 2020

8th December 2020

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Town Council Meeting Agenda

Time: 19:15
Day: Monday 14 December 2020
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

In accordance with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, this meeting will be held via Zoom

Members of the public are invited to submit written questions or statements, which will be read out during the meeting. All written questions or statements should be concise and should be able to be read within 3 minutes allotted for each question/statement.

Membership:

Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –

PUBLIC SESSION

1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time
Public Questions and Statements.  A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements. Public questions must be sent in writing to townclerk@halsteadtowncouncil.org.uk before 12:00 on 9 November 2020.

4.  Minutes 
a.  To approve the minutes of the Council meeting held on 12 October 2020
b.  To receive the public session minutes of the Staff Advisory Committee meeting held on 25th November 2020.

5.  Planning Committee – Chairman Cllr. D Hume.

All members of the Council are members of the Planning Committee. Planning report attached here

 The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.

20/01768/HH – 1 Warren Road, Halstead, Essex – Construction of ground floor front extension, infilling of garage door openings/raising of flat roof height to facilitate conversion of existing garages and provision of decorative boarding to front elevation of existing dwelling. 

20/01807/HH & 20/01808/LBC – 32 Head Street, Halstead, Essex – Proposed demolition and replacement of existing conservatory with single storey extension and raising of existing mono-pitch slated roof. Strip and relay existing flat roof and carry out internal alterations.. 

20/01780/HH – 2 Blamsters Crescent, Halstead, Essex – Erection of front porch and creation of off street parking..

20/01842/HH – 9 Gardeners Road, Halstead, Essex – Proposed replacement of flat roof with pitched roof..

20/01875/HH – North Hill, Howe Chase, Hedingham Road, Halstead, Essex – Proposed side extension and roof extension.

20/01784/FUL – 60 Broton Drive, Halstead, Essex – Conversion of single 200m2 industrial unit to smaller units within the existing structure with additional first floor mezzanine floor to unit 60

20/01904/HH – 10 East Mill, Halstead, Essex – Single Storey rear extension

6.  Mayor’s Appointments and Announcements – Mayors Appointments report attached here

7.  Finance Committee – Chairman Cllr. P Claydon
All members of the Council are members of the Finance Committee
a.  To receive the income and expenditure report for the month of November – Income & Expenditure report attached here
b.  To approve the List of Payments to be made in December – List of payments report attached here and List of additional Payments Report attached here
c.  To approve the Reconciliation of bank and petty cash accounts – reconciliation report attached here
d.  To approve a Councillor to carry out an internal control in line with audit requirements – Councillor to carry out internal control report attached here
e.  To approve the review of the Financial Regulations – HTC financial regulations report attached here

8.  To receive Community Centre reports
a.  Verbal update from Chairman of H4C
b.  Verbal update from the working group

9.  To receive reports from District Councillors – verbal/written reports Cllr Radley’s report attached here and Cllr Munday’s District Report attached here

10.  To receive reports from Champions’ – verbal/written reports –
a.  Doctors Surgery – Cllr. Gronland and Radley
b.  Schools – Cllrs. Hume and Caulfield
c.  Police – Cllrs. Warren and Claydon
d.  Open spaces – Cllrs. Atkinson and Fincken 
(i)  To approve the updated Open Spaces Action Plan – Open Spaces Action Plan report attached here
e.  Tourism – Cllrs. Smith and Pell

11.  To receive a report from the Riverside footbridge working group – Update on footbridge report attached here

12.  To nominate a working group to support the BDC public realm improvement project – To approve Town Centre improvements proposed by BDC report attached here

13.  To approve the review of Standing Orders – Updates to Standing Orders report attached here    and 

Standing Orders updated 2020 report attached here

14.  To approve the application for Local Council award Gold – Gold local council award scheme application form attached here

Local Council award scheme Foundation requirements report attached here and Local Council award scheme Quality level report attached here

15.  To note the proposed cycle route from Earls Colne to Halstead and nominate two Councillors to work with the project team – Proposed cycle track Earls Colne to Halstead report attached here

16.  Exclusion of Public and Press.

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

 PRIVATE SESSION

17.  To receive a report from the Staff Advisory Committee

S Greatorex
Town Clerk
7 December 2020

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