Town Council Meeting Agenda
Time: 19:15
Day: Monday 12 June 2023
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 on 12 June 2023.
Membership:
Councillor Jackie Pell – Chairman
Councillor Andy Munday – Vice Chairman
Councillor Janet Atkinson
Councillor Jim Bond
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
Members of the Council are requested to attend the above Meeting to transact the following business:
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
4. Minutes
To approve the minutes of the Council meeting held on 15 May 2023, and of the Annual Town Council meeting of 15 May 2023.
5. Planning Applications. All members of the council discuss planning applications. Lead member for Planning – Councillor Jackie Pell. Deputy lead member for planning Cllr Paul Nunn. Planning report attached here
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.
23/00848/FUL – Land adjacent 2 Firwood Cottages, Tidings Hill, Halstead, Essex – 2 no. bedroom bungalow
23/01097/REM – Land Adjacent t Blamsters Farm, Mount Hill, Halstead – Application for the approval of reserved matters (in respect of appearance, landscaping, layout and scale) pursuant to outline planning permission 18/01646/OUT granted 30.04.2929 for: Outline application with some matters reserved except access – Residential Development to include a total of 16 no. supported living homes and 9 no. market homes falling within Use Class C3 of the Town and Country Planning (Use Classes) Order
6. Mayor’s Appointments and Announcements – Mayor’s report attached here
7. Finance – Member for Finance Cllr. J Atkinson, Deputy Cllr A Munday
All members of the Council are members of the Finance section
a) 2022/23 Financial accounts and current assets – Financial Accounts report attached here
b) To approve the Internal auditor’s report – Internal Auditors report attached here
c) To approve the annual governance statement – Annual Governance Statement attached here
d) To approve the Accounting statements for audit – Accounting Statements report attached here
e) To approve the bank reconciliation and explanation of variances – Bank reconciliation report attached here
f) To approve the External auditor report from 2022 which was not previously noted at Council – External Auditor report attached here
g) To approve the List of payments – List of Payments report attached here and List of Additional Payments report attached here
h) Income and expenditure for April and May 2023 – Income & Expenditure report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports –
a. Doctors Surgery – Cllr Bond and Cllr McCoyd
b. Education – Cllr Bond and Cllr Preston
c. Police – Cllr Warren and Cllr Atkinson
d. Open spaces – Cllr Atkinson and Cllr Fincken
e. Tourism – Cllr Smith and Cllr Pell
10. To approve an update to Member & Officer protocol – Member & Officer report attached here
11. to note the change of meeting dates due to a clash with BDC meeting dates – Meeting Dates report Attached here
12. To note report from BALC meeting – BALC Meeting report attached here
13. To reconsider parking in Trinity Street beside the Public Gardens – Parking report attached here
14. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
S Greatorex
Town Clerk
5 June 2023