Town Council Meeting Agenda 21 September 2021

15th September 2021


Town Council Meeting Agenda

Time: 19:15
Day: Tuesday 21 September 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. All those attending are required to wear a mask and to socially distance. Questions may also be submitted to by 12:00 on 21 September 2021


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time

a)  A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.

b)  Report from HAPPY by Rosie Day

4.  Minutes
To approve the minutes of the Council meeting held on 16 August 2021.

5.  Planning Applications.   Lead member for Planning – Councillor D Hume, Deputy lead – Councillor Pell.

The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.   Planning report attached here

21/02182/HH – 32 Trinity Road, Halstead, Essex – Erection of a replacement porch

21/02017/VAR – 7A High Street, Halstead, Essex – Variation of Condition 2 (Approved Plans) of permission 17/01418/FUL granted 22/11/2017 for: Change of use of the first floor to residential and renovation of the second floor to provide two residential units.  Variation would allow second floor layout change.

21/02582/HH – 13 Vicarage Meadow, Halstead, Essex – Two storey side extension with two conservation type roof windows.

21/02658/106A – Land West of, Mount Hill, Halstead – Application made under Section 106a of the Town and County Planning Act 1990 (as amended0 and the Town and Country Planning (Modification and Discharge of Planning Obligations) Regulations 1992 (as amended) – Application to modify schedule 2.

21/02416/FUL – Cedars Place, Sudbury Road, Halstead, Essex – Construction of additional parking spaces

21/02611/HH & 21/02612/LBC – 55-59 Head Street, Halstead, Essex – Removal of later addition dormer windows and replacement with heritage type roof lights,  Replacement side window & revision of side elevation from cement render to part timber clad.

 21/02543/HH – 62 Pretoria Road, Halstead, Essex – Proposed two storey side and rear single storey extensions.

 21/02498/HH – Ariella, Tidings Hill, Halstead – Single storey side extension

21/02526/FUL & 21/02774/LBC – Crowbridge Farm, Chapel Hill, Halstead – Conversion of barns into 1 No. dwelling with associated rebuild of outbuilding as a garage/carport, boundary treatments and ancillary works.

6.  Mayor’s Appointments and Announcements – Mayor’s report attached here

7.  Finance – Member for Finance Cllr. P Claydon

a)  Income and expenditure for August 2021 – Income & Expenditure report attached here
b)  To approve the List of payments – List of Payments report attached here and List of Additional Payments attached here
c)  To approve the Bank Reconciliation – Bank reconciliation report attached here
d)  To approve the plans for modernisation of car parks – Car park report attached here
e)  To offer support for the Christmas Fayre – Christmas Fayre report attached here

8.  Community Centre – verbal update

9.  To receive reports from District Councillors – verbal/written reports

10.  To receive reports from Champions’ – verbal/written reports 

a)  Doctors Surgery – Cllr. Gronland and Radley
b)  Schools – Cllrs. Hume and Caulfield
c)  Police – Cllrs. Warren and Claydon
d)  Open spaces – Cllrs. Atkinson and Fincken
e)  Tourism – Cllrs. Smith and Pell

12.  Review of Code of Conduct – Code of Conduct report attached here  and  Revised Code of Conduct report attached here

13.  Review of the Disciplinary and Grievance procedures – Disciplinary & Grievance report attached here

14.  Review of publication scheme – Publication Scheme report attached here

15.  Review of training and development policy – Training & Development policy report attached here

16.  Invitation to join Highways devolution scheme – Essex Highways Invitation report attached here and  Highways Devolution Scheme report attached here

17.  Exclusion of Public and Press.

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.


18.  Recognition of volunteers 

19.  Approval of Staff Advisory Committee 7th September meeting recommendations

20.  Queens hall working hours

21.  Approval of contracts for car parks management facilities

S Greatorex

Town Clerk

14 September 2021