Town Council Meeting Agenda 19 July 2021

13th July 2021


Town Council Meeting Agenda

Time: 19:15
Day: Monday 19 July 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787 476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Members of the public and press who would like to attend this meeting are asked to book their place with the Town Clerk, by email to by 12.00 on 19 July  2021.   The number of places in the hall is limited due to social distancing required by Covid 19. These places will be awarded in order of application. Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. All those attending are required to wear a mask and to socially distance. Questions may also be submitted to by 12:00 on 19 July 2021


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time
A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.

 4. Minutes
To approve the minutes of the Council meeting held on 14 June 2021.
To approve the Minutes of the Annual Town meeting held on 4 May 2021, and of the Annual
Town Council meeting of 4 May 2021

5.  Planning Applications.   All members of the council discuss planning applications.  Lead member for Planning – Councillor D Hume, Deputy lead – Councillor Pell.  Planning report attached here

 The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.

21/01814/HH – 1 Greenwood Court, Mill Chase, Halstead, Essex – Proposed single-storey side extension

21/01639/HH – 122 Nether Court, Halstead, Essex – Erection of single-storey side extension and alterations to existing window openings on rear elevation including removal of entrance porch.

21/01856/LBC – 18 Weavers Row, Halstead, Essex – Installation of conservative type roof light to rear pitched roof and removal of the internal horizontal ceiling to create an internal pitched roof.

21/01717/HH – Janda, 15 Chaffinch Way Halstead, CO9 2HW – Erection of single storey rear extension

21/01720/HH – Langley Gage, 5B Chapel Hill, Halstead, CO9 1JJ – Erection of single storey rear extension

21/01888/HH – 41 Nether Court, Halstead, Essex – Erection of front porch

21/01691/HH – Trafalgar House, 4A Hedingham Road, Halstead, Essex – Demolition of part of the existing single storey rear extension and erection of single storey rear extension with flat roof.

21/01909/FUL- 1 Maple Close, Halstead, Essex – Conversion of 4 bed dwelling house to 1 x ground floor and 1 x first floor 2 bed maisonette.

6.  Mayor’s Appointments and Announcements – Mayors report attached here

7.  Finance – Member for Finance Cllr. P Claydon

All members of the Council are members of the Finance section

a) Income and expenditure for June 2021 –Income & Expenditure report attached here
b) To approve the List of payments – List of payments report attached here
c) To approve the Bank Reconciliation – report to follow
d) To consider the reinvestment of the Lloyds fixed term bond – reinvestment report attached here

8.  Community Centre verbal update

9.  To receive reports from District Councillors – verbal/written reports
a)  Report from Cllr Radley on the housing supply in Braintree District – Cllr Radley’s report attached here

10.  To receive reports from Champions’ – verbal/written reports –
a)  Doctors Surgery – Cllr. Gronland and Radley
b)  Schools – Cllrs. Hume and Caulfield
c)  Police – Cllrs. Warren and Claydon
d)  Open spaces – Cllrs. Atkinson and Fincken
e)  Tourism – Cllrs. Smith and Pell

11.  To receive a report from the Riverside footbridge working group – report to follow

12.  Objection to the Boundary reorganisation – report attached here

13.  Grant applications received – Grant awarding report attached here

14.  Update on the Electric vehicle charge points – Electric Vehicle Charging report attached here

15.  Exclusion of Public and Press.

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

Private session

16.  Report on a staff matter 

Sarah Greatorex
Town Clerk 
12 July 2021