Town Council Meeting Agenda
Time: 19:15
Day: 13 October 2025
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787 476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 13 October 2025
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Andy Munday- Chairman
Councillor James Bond – Vice Chairman
Councillor Janet Atkinson
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Jackie Pell
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
Public Session
1. Apologies for Absence and approval of apologies.
Chairman’s statement
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting. Form attached (.pdf)
3. Public Question Time
a) A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) ECC Cllr Chris Siddall will give his report
4. To approve the minutes of the Council meeting held on 8 September 2025
5. Planning Applications. Lead member for Planning – Cllr Pell, Deputy lead – Cllr Nunn
All members of the council discuss planning applications.
25/02011/FUL – 2-8 Weavers Court, Halstead, Essex
Proposed subdivision of existing commercial (Class E) into two separate units (Class E) and associated ancillary works
25/02024/FUL – The Ramsey Academy , Colne Road, Halstead
Proposed two- storey Portakabin classroom building
25/02023/HH – 53 Conies Road, Halstead, Essex
Single- storey rear extension
25/02029/ADV – 42 High Street, Halstead, Essex
Retention of 1 No. sign for advertisement
25/02154/LBC – 20 Head Street, Halstead, Essex
Repaint the exterior of the building.
25/02151/ADV – Post Office, 76 – 78 High Street, Halstead
Signage to include:
4 No. non-illuminated fascia signs
1 No. non-illuminated projecting/hanging sign
6. Mayor’s appointments and announcements – report attached (.pdf)
7. Finance – Lead Member for Finance Cllr Munday, Deputy Lead Cllr McCoyd
All members of the Council are members of the Finance section
a) Income and expenditure for September 2025 – report attached (.pdf)
b) To approve the List of payments – report attached (.pdf)
c) Bank reconciliation, EMR and balance sheet – report attached (.pdf)
d) To consider the success of outings in 2025 and plan for 2026 – report attached (.pdf)
e) To consider direct debits for Courtaulds – report attached (.pdf)
f) To appoint 2 councillors to carry out internal control – report attached (.pdf)
g) To consider a letter from Rev Joshua Norris – report attached (.pdf), letter attached (.pdf)
h) Purchase of urinal for Courtaulds – report attached (.pdf)
i) To note the External auditor’s report – report attached (.pdf)
j) To consider upgrading Chapel Street and Butler car park machines to 4G – report attached (.pdf)
l) To consider extra financial assistance for senior parties – report attached (.pdf)
m) To consider purchasing a new van – report attached (.pdf)
n) To consider replacing the fence demolished at the Empire Theatre – report attached (.pdf)
o) To consider buying the Rialtas Web and Booking Portal – report attached (.pdf)
p) To consider pruning a crab apple tree in St Andrews churchyard – report attached (.pdf)
8. a) To receive reports from District Councillors – verbal/written reports
b) To receive a report on the BALC meeting – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports –
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- Doctors Surgery – Cllrs. Bond and McCoyd
- Schools – Cllrs. Bond and Preston
- Police – Cllrs. Warren and Atkinson
- Open spaces – Cllrs. Atkinson and Fincken
- Tourism – Cllrs. Smith and Pell
- Halstead Community Connections
10. Proposed Community Arts Centre update – report attached (.pdf)
11. To reconsider updates to Risk assessments – reports attached; adverse weather (.pdf), event planning (.pdf), outings (.pdf), Christmas lights (.pdf), park events (.pdf), financial transactions (.pdf), office (.pdf), boomlift (.pdf)
12. To consider a Health and Safety policy update – report attached (.pdf)
13. Allotment agreement – report attached (.pdf)
14. To consider the development of a dog park – report attached (.pdf)
15. Committee dates 26/27 – report attached (.pdf)
16. Report from CSG user group meeting – report attached (.pdf)
17. Items for next meeting
18. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
S Greatorex
Town Clerk 6 October 2025