Town Council Meeting Agenda 17 May 2021

11th May 2021


Town Council Meeting Agenda

Time: 19:15
Day: 17 May 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Members of the public and press who would like to attend this meeting are asked to book their place with the Town Clerk, by email to by 12.00 on 17 May 2021.   The number of places in the hall is limited due to social distancing required by Covid 19. These places will be awarded in order of application. Those wishing to ask a question or make statement should be able to read their statement/question within 3 minutes. All those attending are required to wear a mask and to socially distance. Questions may also be submitted to by 12.00 on 17 May 2021.


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3. Public Question Time
A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.

4.  To approve the minutes of the Council meeting held on 17 March 2021.
To note the minutes of the Public Realm Town regeneration meeting of 10 May 2021.

5.  Planning Applications.   All members of the council discuss planning applications.  Lead member for Planning – Councillor D Hume, Deputy lead – Councillor Pell – Planning report attached here

The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.

21/01078/HH – 4 Woodpecker Close, Halstead, Essex – Proposed rear conservatory

21/01071/FUL – 32 Trinity Street, Halstead, Essex – Change of use from Class E (a) (shop) to (C3) (residential)

21/01212/HH – 5 Oxford Road, Halstead, Essex – Replacement of felted garage roof with timber pitched roof.  Link existing garden sitting area roof to new roof.

21/01133/HH – 49 Winston Way, Halstead, CO9 1TW – Relocation of existing sectional garage from side of house to front of property to create more garden space

21/00493/OUT – Land Adjacent Conies Farm, Oak Road, Halstead, Essex – Outline planning permission with all matters reserved for 39 dwellings

21/01312/LBC – Halstead Library, Bridge Street, Halstead, CO9 1HJ – Creation of a new internal entrance lobby and installation of three external signs.

6.  Mayor’s Appointments and Announcements – Mayor’s report attached here

7.  Finance – Member for Finance Cllr. P Claydon

All members of the Council are members of the Finance section

a) No report for this month as the Finance Officer is on sick leave
b) To approve the List of Payments to be made in May– List of Payments report attached here and List of additional payments report attached here
c) No report for this month as the Finance officer is on sick leave
d) To approve direct debits for financial year 2021-22 – Direct Debit report attached here

8.  Community Centre verbal update

9.  To receive reports from District Councillors – verbal/written reports

10.  To receive reports from Champions’ – verbal/written reports 

a) Doctors Surgery – Cllr. Gronland and Radley
b) Schools – Cllrs. Hume and Caulfield
c) Police – Cllrs. Warren and Claydon
d) Open spaces – Cllrs. Atkinson and Fincken
e) Tourism – Cllrs. Smith and Pell

11.  To receive a report from the Riverside footbridge working group – report to follow

12.  To reconsider the wording of the terms of reference for the Staff Advisory Committee in the scheme of delegation – Terms of Reference report attached here

13.  Exclusion of Public and Press.

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

Private session

14.  To review return of meetings to Queens Hall 

15.  To review a staff matter 

16.  To receive a report from SAC 

S Greatorex – Town Clerk
10 May 2021