Town Council Meeting Agenda
Time: 19:15
Day: Monday 16 October 2023
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 on 16 October 2023
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Jackie Pell – Chairman
Councillor Andy Munday – Vice Chairman
Councillor Janet Atkinson
Councillor James Bond
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
a) A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) ECC Cllr Chris Siddall will give his report
4. Minutes
To approve the minutes of the Council meeting held on 18 September 2023.
5. Planning Applications. Lead member for Planning – Cllr Pell, Deputy lead – Cllr Nunn
All members of the council discuss planning applications.
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning Report attached here
23/02321/OUT – Land Adjacent Conies Farm, Oak Road, Halstead – Outline planning permission with all matters reserved for 39 residential dwellings.
23/02303/VAR – 58 Churchill Avenue, Halstead, Essex – Variation of Condition 2 (Approved Plans) following the grant of planning permission
23/00652/VAR granted on the 20/07/2023 to vary permission 22/01155/FUL for: – Erection of 1No. two- storey dwelling and associated parking areas.
Variation would allow: Revised roof design
23/02386/HH – 49 Winston Way, Halstead, Essex – First floor front extension
23/02366/FUL – Essex Rivers Healthcare N H S Trust , Hedingham Road, Halstead – Proposed door and 3No. air units to side elevation and instillation of 2No ventilation dormers to rear elevation to facilitate the use of surgery.
6. Mayor’s Appointments and Announcements – Mayor’s report attached here
7. Finance – Lead Member for Finance Cllr Atkinson, Deputy Lead Cllr Munday
All members of the Council are members of the Finance section
a) Income and expenditure for September 2023 – Income & Expenditure report attached here
b) To approve the List of payments for September- List of payments report attached here
List of additional payments report attached here
c) To receive the Bank reconciliation for the previous quarter – Bank reconciliation report attached here
d) To receive a report on outings in 2023 – Outings report attached here
e) To consider buying a new leaf blower – Leaf Blower report attached here
f) To consider expenditure of remaining S106 allotment fund – S106 Allotment Fund report attached here
g) To note the external auditor’s report – External Auditor’s report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports
a) Doctors Surgery – Cllrs. Bond and McCoyd
b) Schools – Cllrs. Bond and Preston
c) Police – Cllrs. Warren and Atkinson
d) Open spaces – Cllrs. Atkinson and Fincken
e) Tourism – Cllrs. Smith and Pell
10. To note the Minutes of the Town Team funds meeting of 18 September – Minutes had been circulated
11. To update the Health and Safety policy – Health & Safety Policy report attached here
12. To approve the schedule of dates for SAC and Full Council meetings for 2024/25 – Meeting Date report attached here
13. To consider the relationship between HTC and charities in the community and its role in the town- Relationship report attached here
14. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
15. Discussion of assets
16. Community fund
17. Staff matter
S Greatorex
Town Clerk 9 October 2023