Town Council Meeting Agenda 16 August 2021

10th August 2021


Town Council Meeting Agenda

Time: 19:15
Day: Monday 16 August 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. All those attending are required to wear a mask and to socially distance. Questions may also be submitted to by 12.00 on 16 August 2021.


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time

a)  Presentation on Housing and Infrastructure by Cllr Gabrielle Spray, Cabinet member for Planning and Infrastructure, BDC member for the Colnes

b)  A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.

4.   To approve the minutes of the Council meeting held on 19 July 2021.

5.  Planning Applications.   All members of the council discuss planning applications.  Lead member for Planning – Councillor D Hume, Deputy lead – Councillor Pell.

 The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning report attached here

21/02109/LBC & 21/02017/VAR – 7A High Street, Halstead, Essex – Proposed amendments of approval 17/01419/LBC – Change of use  of the first floor to residential and renovation of the second floor to provide two residential units to include incorporation of a balcony.

21/02256/HH 20 Ashlong Grove, Halstead, Essex – Alterations to front entrance roof from falt roof to mono-pitched roof.

21/02020/FUL – 56-58 High Street, Halstead, Essex – Erection of an awning to the shop front

 21/02335/HH – 36 Mount Pleasant, Halstead, Essex – Single Storey Side and Rear Extension

21/02270/FUL – 83 Chapel Hill, Halstead, Essex – Erection of 2 no. 3 bed semi-detached dwellings

6.  Mayor’s Appointments and Announcements – Mayor’s report attached here

7.  Finance – Member for Finance Cllr. P Claydon

All members of the Council are members of the Finance section

a) Income and expenditure for July 2021 – Income and Expenditure report attached here

b) To approve the List of payments – Payments in August report attached here

c)  To approve the Bank Reconciliation – Reconciliation report attached here

d)  To consider remarking of the parking bays at Courtaulds Sports Ground – Parking Bay remarking report attached here and Quotes report attached here

e)  To reconsider purchasing lights for the Christmas switch on – Lights for Switch-on report attached here

8.  Community Centre – verbal update

9.  To receive reports from District Councillors – verbal/written reports

10.  To receive reports from Champions’ – verbal/written reports –

a)  Doctors Surgery – Cllr. Gronland and Radley

b)  Schools – Cllrs. Hume and Caulfield

c)  Police – Cllrs. Warren and Claydon

d)  Open spaces – Cllrs. Atkinson and Fincken

e)  Tourism – Cllrs. Smith and Pell

11.  To receive a report from the Riverside footbridge working group – report to follow

12.  Use of Queens Hall – Queens Hall report attached here

13.  Exclusion of Public and Press.

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

Private session ~ Staff matters

14.  Report on a staff matter

15.  Report on a staff matter 

S Greatorex – Town Clerk

9 August 2021