Town Council Meeting Agenda
Time: 19:15
Day: Monday 15 April 2024
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787 476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 on 15 April 2024
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Jackie Pell – Chairman
Councillor Andy Munday – Vice Chairman
Councillor Janet Atkinson
Councillor James Bond
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
a) A maximum period of 15 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) Cllr Chris Siddall councillor at Essex County Council will make his report
4. Minutes.
a) To approve the minutes of the Council meeting held on 11 March 2024.
b) To note the Minutes of the Events meeting held on 8 April 2024
5. Planning –Lead member for planning Cllr. J Pell.
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. planning report attached here
24/00503/LBC – 54 Chapel Hill, Halstead, Essex – Installation of aluminium fenestration and bifold doors to the rear of the building
24/00590/HH & 24/00591/LBC – 6 The Causeway, Halstead, Essex – Proposed first floor internal alteration to accommodate conversion of existing cupboard to an en-suite wc & installation of SVP to rear elevation.
24/00260/FUL – Upper Beakley Farm, Oak Road, Halstead – Replacement of agricultural barn with 1 No. dwelling
6. Mayor’s Appointments and Announcements – Mayor’s report attached here
7. Finance – Member for Finance Cllr. J Atkinson
a) To receive the income and expenditure report for the month of March and end of year outlook – Income & Expenditure report to follow
b) To approve the List of Payments to be made in April– Payments report attached here and list of additional payments report attached here
c) To approve the Reconciliation of bank and petty cash accounts to 31/03//2024 – Bank Reconciliation Report attached here
d) To consider buying a bleed kit for emergency treatment for the High Street – Bleed kit report attached here
e) To consider running a Traffic Management for Community Events course for Marshals – Traffic Management course report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports –
a) Doctors Surgery
b) Schools
c) Police
d) Open spaces
e) Tourism
10. To consider secure email for councillors – Councillor Email report attached here
11. To reconsider the request for overnight parking for motorhomes at Butler Road carpark – Motor Home Parking report attached here
12. To give an update on the Safer Streets project – Safer Streets report attached here
13. To give an update on the Greenway walking and cycling group for Halstead – Walking & Cycling report attached here
14. To consider improving parking in Colne Road – Colne Road Parking report attached here
15. To consider helping the police with the purchase of a new kind of speed camera – Speed Camera report attached here
16. To update the GDPR Privacy policy – GDPR Report report attached here
17. To update Subject access requests – Subject Access report attached here
18. To update the Data protection policy – Data Protection Policy report attached here
19. To approve Christmas Office hours 2024 – Christmas Office Hours report attached here
20. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
21. Staff Matter
S Greatorex
Town Clerk
8 April 2024