Town Council Meeting Agenda
Time: 19:15
Day: Monday 13 November 2023
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 on 13 November 2023
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Jackie Pell – Chairman
Councillor Andy Munday – Vice Chairman
Councillor Janet Atkinson
Councillor James Bond
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
a) Lisa Harper Community Empowerment Co-Ordinator Eastlight Community Homes Limited
b) A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
c) ECC Cllr Chris Siddall will give his report
4. Minutes
To approve the minutes of the Council meeting held on 16 October 2023.
5. Planning Applications. Lead member for Planning – Cllr Pell, Deputy lead – Cllr Nunn
All members of the council discuss planning applications.
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning report attached here
23/02494/FUL – Land East Of, High Street, Halstead – Proposed 31 No. residential units with associated car parking, amenity areas, external works with the retention of 10 No. WWII Air Raid Shelters and 1No. Wardens Hut. The use of 2no. of the retained WWII Air Raid Shelters as a WWII experience; and the use of the retained 1No. Wardens Hut as a visitor centre/retail area/cafe.
23/02596/FUL – Royal Mail Halstead Delivery Office, 46 High Street, Halstead – New extract flue
23/02504/FUL- 26A Trinity Street, Halstead, Essex – Retention of first floor front elevation 3No. timber sash windows with 3No. UPVC double glazed casement windows
23/02619/HH – 3 Balls Chase, Halstead, Essex – Single storey rear extensions
6. Mayor’s Appointments and Announcements – Mayor’s report attached here
7. Finance – Lead Member for Finance Cllr Atkinson, Deputy Lead Cllr Munday
All members of the Council are members of the Finance section
a) Income and expenditure for October 2023 – income & Expenditure report attached here
b) To approve the List of payments for November- Payments report attached here
Additional payments report attached here
c) To consider a suitable shed for allotments at Colchester Road stat to be bought with remaining S106 funds Shed report attached here – Shed details attached here
d) To consider items to be bought using part of unallocated surplus –Items Purchased report attached here
e) To appoint a councillor to carry out internal control
f) To consider clearing of moss on war memorial – War Memorial Cleaning report attached here
g) To note the 23/24 pay award – Pay award report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports
a. Doctors Surgery – Cllrs. Bond and McCoyd
b. Schools – Cllrs. Bond and Preston
c. Police – Cllrs. Warren and Atkinson
d. Open spaces – Cllrs. Atkinson and Fincken
e. Tourism – Cllrs. Smith and Pell
10. To consider a request from Essex & Herts Air Ambulance – EHAAT report attached here
11. Risk assessments – Risk Assessments report attached here
Adverse weather risk assessment, Christmas Lights risk assessment, Torchlight risk assessment, Outings risk assessment, Events in the park risk assessment, Car Park Attendants risk assessment, Boomlift risk assessment, Financial Transactions risk assessment, Office risk assessment
12. Safer Streets – Safer Streets report attached here
13. Report from BALC (verbal)
14. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
S Greatorex
Town Clerk 6 November 2023