Town Council Meeting Agenda
Day: Monday 13 June 2022
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. All those attending are required to wear a mask and socially distance. Questions may also be submitted to email@example.com..uk by 12:00 on 13 June 2022
Councillor Mrs Jackie Pell – Chairman
Councillor Peter Caulfield – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor Dave Gronland
Councillor David Hume
Councillor Andrew Munday
Councillor Mick Radly
Councillor Miss Linda Smith
Councillor Garry Warren
Members of the Council are requested to attend the above Meeting to transact the following business: –
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
To approve the minutes of the Council meeting held on 9 May 2022, and of the Annual Town and Annual Town Council meetings of 9 May 2022.
To note the Minutes of the Staff Advisory Committee meeting held on 6 June 2022.
5a. Planning Applications. All members of the council discuss planning applications. Lead member for Planning – Councillor D Hume, Deputy lead – Councillor Pell.
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning report attached here
22/01165/HH – 4 Factory Terrace, Factory Lane East, Halstead – Proposed single storey rear extension and internal alterations.
22/01184/ADV – 7-11 Second Avenue, Bluebridge Industrial Estate, Halstead – Installation of 3 No. non-illuminated aluminium fascia signs, 7 No. window vinyls, 1 No. non-illuminated aluminium panel to existing freestanding sign and 2 No. non-illuminated aluminium window signs.
22/01155/FUL – 58 Churchill Avenue, Halsted, Essex – Erection of 1 No. two-storey dwelling and associated parking areas.
20/01493/OUT (Revised) – Land at Mount Hill, Halstead, Essex – Outline application with all matters reserved except access for up to 130 dwellings with new landscaping, open space, access and associated infrastructure
22/01376/VAR – Plc Hunwick Ltd, Kings Road, Halstead – Variation of Condition 2 (Approved Plans) of permission 19/02304/OUT granted 23.04.2021 for: Outline application for four x 2 bed houses, five x 4/5 bed houses, 12 flats and 10 commercial units for B1(a) office purposes (with all matters reserved other than means of access, layout and scale). Variation would allow for: – Re-siting of substation and adjustment of parking area to flats, to avoid large water main and UK Power Networks require two pods.
5b. Planning Committee Members’ Forum – Forum report attached here
6. Mayor’s Appointments and Announcements – Mayor’s report attached here
7. Finance – Member for Finance Cllr. J Atkinson, Deputy Cllr A Munday
All members of the Council are members of the Finance section
a) 2021/22 Financial accounts and current assets – Financial Accounts report attached here
b) To approve the Internal auditor’s report – Internal Auditors report attached here
c) To approve the annual governance statement – Annual Governance report attached here
d) To approve the Accounting statements for audit – Accounting Statements report attached here
f) Income and expenditure for May 2022 – Income & Expenditure report attached here
g) To note that staff received their backdated pay increase – Pay increase report attached here
h) To approve the closure of the Mayor’s charity account – Mayor’s Charity Account report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports –
a) Doctors Surgery – Cllr. Gronland and Radley
b) Schools – Cllrs. Hume and Caulfield
c) Police – Cllrs. Warren and Claydon
d) Open spaces – Cllrs. Atkinson and Fincken
e) Tourism – Cllrs. Smith and Pell
10. To approve an update to Member & Officer protocol – Member & Officer Protocol report attached here
11. To approve an update to the complaints procedure – Complaints Procedure report attached here
12. To consider antisocial behaviour in Halstead and ways of dealing with it – Anti Social Behaviour report attached here
13. To consider the use of Mipermit – Mi Permit report attached here
14. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
15. To consider a car park issue
16. To receive a report and recommendations from SAC
7 June 2022