Town Council Meeting Agenda
Time: 19:15
Day: 13 January 2025
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787 476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 13 January 2025
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Andy Munday- Chairman
Councillor James Bond – Vice Chairman
Councillor Janet Atkinson
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Jackie Pell
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
Public Questions and Statements.
a) A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) Report from Essex County Councillor Chris Siddall
4. Minutes
To approve the minutes of the Council meeting held on 11 December 2024, and of the Extraordinary Council meeting held on 2 January 2025.
5. Planning – Lead member Cllr. J Pell, Deputy Lead Cllr P Nunn
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.
24/02610/FUL – Halstead Service Station, Trinity Street, Halstead
Demolition of showroom building. Installation of new jet wash bays and customer parking area.
https://publicaccess.braintree.gov.uk/online-applications/applicationDetails.do?activeTab=summary&keyVal=SO8U1XBFMWD00
6.Finance – lead member for Finance is Cllr. J Atkinson
a. To receive the income and expenditure report for the month of December – Income and expenditure report for December (.pdf).
b. To approve the List of Payments to be made in January – List of payments to be approved (.pdf)
c. To approve the Reconciliation of bank accounts – Reconciliation as at 31st December 2024 (.pdf)
d. To approve Budget and precept 2025/26 – Precept form 25 26 (.pdf)
e. Internal review report – Internal Controls (.pdf)
7.To receive reports from District Councillors – verbal/written reports
8. To receive reports from Champions’ – verbal/written reports
Surgery
Education
Police
Open Spaces
Tourism
9. To consider the coordination of charities and voluntary organisations in Halstead – Coordination of Charities and voluntary organisations in Halstead (.pdf)
10. Update to capability and conduct policy – Capability and conduct policy (.pdf)
11. Update to Safeguarding policy – Safeguarding policy (.pdf)
12. Sickness and absence policy- Sickness and Absence policy (.pdf)
13. To consider a request to place a memorial bench at Butler Road carpark – Request to install a bench (.pdf)
14. To consider the Events planned for 2025 following the Events group meeting on 9 January 2025 – report to follow
15.Exclusion of Public and Press
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
16. To discuss a property issue