Town Council Meeting Agenda 11 January 2021

5th January 2021


Town Council Meeting Agenda

Time: 19:15
Day: Monday 11 January 2021
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

In accordance with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, this meeting will be held via Zoom

Members of the public are invited to submit written questions or statements, which will be read out during the meeting. All written questions or statements should be concise and should be able to be read within 3 minutes allotted for each question/statement.


Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –


1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time
a)  Presentation from Fenella Hardie on the Holdfast Credit Union
b)  A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.

4.  To approve the minutes of the Council meeting held on 14 December 2020.

5.  Planning Committee – Chairman Cllr. D Hume.

All members of the Council are members of the Planning Committee. Planning report attached here

 The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.

20/02052/HH – 6 South Close, Halstead, Essex – Demolition of garage – erection of single storey rear/side extension and canopy. Alteration to change render to cladding on front elevation. 

20/01923/HH – 35 Godwin Close, Halstead, Essex – Erection of a two storey side extension and front porch

20/01875/HH (Revised) – North Hill, Howe Chase, Hedingham Road, Halstead – Revised floor plan

6.  Mayor’s Appointments and Announcements – Mayors Appointments report attached here

7.  Finance Committee – Chairman Cllr. P Claydon

All members of the Council are members of the Finance Committee

a)  To receive the income and expenditure report for the month of December – Finance report December for January attached here
b)  To approve the List of Payments to be made in January– List of payments report attached here
c)  To approve the Reconciliation of bank and petty cash accounts – report to follow
d)  To approve the Budget and precept 21/22– Budget and Precept report attached here
e)  To approve the purchase of a line marker in April 21 in the new financial year- Purchase of a Line marker report attached here
f)  To approve the purchase of River care equipment in April 21 in the new financial year – To approve expenditure for the River care group report attached here
g)  To approve the expenditure on replacement of the Empire roof in the new financial year – Expenditure on a replacement roof at the Empire Theatre report attached here
h)  To consider a further rent holiday for the Empire Theatre
i)  To approve retrospectively the decision to give the Empire carwash a rent holiday from 21 December 2020, for the duration of the Tier 4 restrictions

8.  To approve the Precept for 2021/22 – To approve the precept 2021 – 22 report attached here

9.  To receive Community Centre reports

a)  Verbal update from Chairman of H4C
b)  Verbal update from the working group

10.  To receive reports from District Councillors – verbal/written reports

11.  To receive reports from Champions’ – verbal/written reports –

a.  Doctors Surgery – Cllr. Gronland and Radley
b.  Schools – Cllrs. Hume and Caulfield
c.  Police – Cllrs. Warren and Claydon
d.  Open spaces – Cllrs. Atkinson and Fincken
e.  Tourism – Cllrs. Smith and Pell

12.  To receive a report from the Riverside footbridge working group – report to follow

13.  To approve the update to the OSAP – OPEN SPACES ACTION PLAN 2021 report attached here

14.  Exclusion of Public and Press.

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.


15.  Repairs to the Empire roof

S Greatorex

Town Clerk

4 January 2021