Minutes of Town Council Meeting 18 October 2021

2nd November 2021

HALSTEAD TOWN COUNCIL

arms.jpg

MINUTES OF TOWN COUNCIL MEETING

PUBLIC SESSION MINUTES

Monday 18 October 2021 : at  19:15
Held at
Queens Hall, Chipping Hill, HALSTEAD, Essex. CO9 2BY 

 Membership:

Councillor M Radley Chairman   Apologies
Councillor D Gronland Vice Chairman Present 
Councillor Miss J Atkinson   Apologies
Councillor P Caulfield   Apologies
Councillor P Claydon   Present
Councillor Mrs S Dingle   Apologies
Councillor M Fincken   Present
Councillor D Hume   Present
Councillor A Munday   Present
Councillor Mrs J A Pell   Present
Councillor Miss L Smith   Apologies
Councillor G Warren   Present

Also in attendance: Cllr Chris Siddall, Helen Wolf, Ian Tinton

Sarah Greatorex (Town Clerk)                             

Cllr Gronland expressed the sympathy of the council for close family, colleagues and friends of Sir David Amess, and asked the Town Clerk to send condolences to the Conservative office at Southend-on-sea.

111.  APOLOGIES FOR ABSENCE  Cllrs Radley, Atkinson and Caulfield sent their apologies, for personal reasons. Cllr Smith sent her apologies due to work commitments. Cllr Dingle sent her apologies due to continuing ill health.

Cllr Pell proposed a dispensation from attending meetings of up to 6 months for Cllr Dingle, to allow her to recover. This was seconded by Cllr Munday and unanimously agreed.

Cllr Gronland proposed acceptance of these apologies, seconded by Cllr Warren and unanimously agreed.

112.  DECLARATION OF INTERESTS:

 Cllr  Pell  declared a PI for Item 5, 21/02838/LBC as pensions are paid by UK Power networks, NPI items 7b(a),14 as a member of BDC, 8 as a trustee of H4C, 13, as a member of BDC and Friends of Halstead Public Gardens. Cllr Hume declared NPI item 5, 21/02468/FUL as property opposite his own home, 21/02838/LBC as applicants known to him, 21/02975/VAR as agent is known to him, item 6 as President of Friends of St Andrews, 7a as Secretary of CSGMC, 7b(a), 13 and 14 as a member of BDC.. Cllr Gronland declared item 5 21/02995/HH as it relates to his neighbour’s house. Cllr Warren declared NPI item 7a as a member of CSGMC. Cllr Claydon declared NPI item 7a as a member of CSGMC.

113.  PUBLIC QUESTION TIME

a) Public questions

Helen Wolf offered to assist the Council in its search for a Tree Warden, in her role as a member of the Halstead 21st Century group.

She also asked whether HTC had taken any further steps in carrying out a Neighbourhood Plan. Cllr Gronland stated that this would be revisited.

Ian Tinton gave an update of surface water flooding in Slough Farm Road. Rainwater has to remain standing for at least 2 hours for it to be considered a flood risk. He stated that areas of Halstead are at high risk of surface water flooding.

b) Cllr Siddall had given notice that he was coming to HTC from an earlier meeting and would arrive later.

114.  MINUTES To approve the minutes of the Town Council Meeting held on 21 September 2021.  Minutes had been circulated and proposal to adopt public session minutes of 21 September 2021 was put forward by Cllr Pell,  and seconded by Cllr Hume, with 4 in favour and 3 abstentions.

115.  PLANNING  APPLICATIONS

Cllr Hume led discussions for this part of the meeting.

The following Planning Applications, which were received and circulated electronically, were to be considered at the Council meeting.

21/02718/REM & 19/02304/OUT – Plc Hunwick Ltd, Kings Road, Halstead

Application for the approval of reserved matters (in respect of appearance, landscaping and layout) pursuant to outline planning permission 19/02304/OUT granted 23.04.21 for the erection of four x 2 bed houses, five x 4/5 bed houses, 12 flats and 10 commercial units for class B1 (a) office purposes.

The basic agreement to this development has already been given.

Cllr Pell proposed no objection, but drew attention to the dangerous exits onto Factory Lane West /Parsonage Street, and the poor visibility at that junction due to a tree planned there, and poor visibility due to a tree planned for Kings Road. She also drew attention to the very small Section 106 contribution going to the Elizabeth Courtauld surgery, to the fact that a contribution was planned for the Blackwater estuary, rather than the Colne. Attention was also drawn top the fact that the number of parking spaces has been reduced, which will once again result in there being insufficient parking. This was seconded by Cllr Fincken and unanimously agreed.

21/02830/VAR – Parkfields Baptist Church, White Horse Avenue, Halstead, Essex – Variation of Condition 2 (Approved Plans) of permission 20/01170/FUL, granted 20/07/2020 for: Demolition of Baptist church and construction of two pairs of semi-detached dwellings – revised application.  Variation would allow the approved plans to meet national space standards.

Councillors commented that there had been no comment from Highways, and requested that they be consulted. Cllr Fincken proposed no objection to the application, seconded by Cllr Claydon and unanimously agreed.

21/02956/HH – 79 Nether Court, Halsted, Essex – Erection of single-storey rear extension

Cllr Pell proposed no objection, seconded by Cllr Fincken and unanimously agreed.

21/02975/VAR – Land Adjacent Pitchards, Trinity Street, Halstead, Essex – Variation of Condition 2 (Approved Plans) of permission 21/02975/VAR granted for 21.01/2021: Erection of 1 no. two storey dwelling, ancillary out-building and associated works (utilising existing vehicular access).  Variation would allow :-

Proposed East Elevation:

  • Removal of vertical weatherboarding feature between the ground and first floor windows.
  • Alteration of external finish on wall from weatherboarding to brick.
  • Change the central ground floor window to an external door.

Proposed South Elevation

  • Removal of vertical weatherboarding feature between the ground and first floor windows.
  • Juliet balconies on the first floor to have metal railings saced 100mm apart.

Proposed West Elevation

  • Removal of vertical weatherboarding feature between the ground and first floor windows.

Cllr Pell proposed no objection, seconded by Cllr Hume and unanimously agreed.

Cllr Hume left the meeting

21/02468/FUL – Land Adjacent The Chase, Pretoria Road, Halstead – Erection of 1 No. 3-bedroom dwelling with associated parking and landscaping

Cllr Pell proposed no objection but drew attention to the neighbour’s objection, and to that fact that the applicant appeared to be an authority employee. Cllr Gronland seconded this, and it was agreed unanimously.

Cllr Pell left the meeting

21/02838/LBC – 32A Head Street, Halstead, Essex – Installation of UK Power fitting cable to front exterior

Cllr Warren proposed that HTC was able to make a decision without further information. This was seconded by Cllr Gronland and unanimously agreed.

21/02995/HH – Willowtree, 2 Elm Drive, Halstead – Demolition of existing garage structure and rebuilding of ground floor as extension with bedroom in the roof.

Cllr Pell proposed no objection, seconded by Cllr Hume and unanimously agreed.

Cllr Munday returned to the meeting.

Cllr Siddall joined the meeting. Cllr Pell proposed suspending Standing orders to allow Cllr Siddall to make his report. This was seconded by Cllr Fincken and unanimously agreed.

Report from Essex County councillor Cllr Chris Siddall

Cllr Siddall reported that he had attended his first meeting at County Hall. He said that the plan for Essex is levelling up, to remove the disparities between different groups. He also reported that the new leader Kevin Bentley would like all levels of government to work together, but the funds have to be made available for that.

He reported that those hospitalised for Covid in Essex are generally unvaccinated. Those who have been double vaccinated are far less badly affected.  Cllr Warren reported to him the seriousness of the subsidence on Mount Hill. Cllr Siddall was thanked for his support for Sloe Hill residents, and for getting the magnolia trees removed from the High Street.

Cllr Munday proposed returning to Standing orders, seconded by Cllr Fincken, and agreed unanimously.

116.  MAYOR’S APPOINTMENTS

Cllr Gronland proposed, seconded by Cllr Pell, that the report be noted. This was unanimously agreed.

117.  FINANCE Cllr Claydon led the discussions for this part of the meeting

 a) To approve the income and expenditure report for September 2021.

Cllr Claydon proposed approval of the income and expenditure report, seconded by Cllr Munday and unanimously agreed.

b) To approve the List of payments and supplementary payments to be made in October.

Cllr Claydon proposed approval of the list of payments, seconded by Cllr Fincken and unanimously agreed.

c) To approve the Bank reconciliation

Cllr Claydon proposed approval of the bank reconciliation for September, seconded by Cllr Gronland and unanimously agreed.

d) To consider buying 2 noticeboards for ease of displaying public notices.

Cllr Warren stated that the old notice boards should not be used for Health & Safety reasons.

Cllr Fincken proposed that the old noticeboards should no longer be used, but that the decision on replacements should be delayed while further information is gathered. This was seconded by Cllr Pell, with 6 in favour and 1 abstention.          

e) To consider purchasing 4 banners to advertise winter events

Cllr Claydon proposed that HTC purchase 4 banners to advertise winter events.  This was seconded by Cllr Munday, and unanimously agreed.

118.  H4C

Cllr Pell reported that H4C is awaiting a response to a letter sent. 

119.  To receive reports from District Councillors

Cllr Pell reported that she had attended member development meetings on planning and scrutiny, and a leaders’ meeting. She also said that members’ attendance would show at meetings in future.

Cllr Hume reported that he had attended a member development meeting on the Local Plan.

Cllr Munday reported that he had attended 2 planning meetings, Full Council and the final meeting of the Planning Enforcement Terms of reference group.

Reports were noted

120.  To receive reports from Champions

Surgery – Cllr Gronland said that there were no developments to report.

Open spaces and environment – Cllr Fincken reported that Cllr Radley had sent letters to BDC to question the lack of progress.

Education –. Cllr Hume reported that it was not yet the time to go into schools, and that he and Cllr Caulfield would be speaking to ECC regarding Section 106 contributions to schools..

Police – Cllr Warren reported that Halstead now has 3 specials. He said that the speedwatch project cannot move forward, due to lack of volunteers. The police have invited him to join a speedwatch check and it is hoped that this will generate some new volunteers. He also reported that posters should be put up around the car parks under section 59, as a warning to motorists that their vehicles could be confiscated if they are creating noise from their exhausts.

Tourism – Cllr Pell reported that all the usual Christmas events are planned to take place.

Champions’ reports were noted

121.  To review the schedule of dates for Council and SAC meetings for 2022/23

It was proposed by Cllr Munday, seconded by Cllr Claydon, that the decision on dates should be deferred, as BDC had now published their dates and there were a few clashes This was unanimously agreed.  

122.  To update the Health & Safety policy

Cllr Munday proposed, seconded by Cllr Fincken that the minor amendments to the Health & Safety policy be adopted. This was unanimously agreed.

The Town Clerk was asked to add an item on the safety of members and officers to the Agenda for November,

123.  HM Queen’s Green Canopy

Cllr Fincken proposed, seconded by Cllr Munday, that, as part of the Queen‘s Green Canopy project an ornamental red chestnut tree should be planted in the Public gardens under the guidance of Peter Nice and BDC.

This was unanimously agreed.

124.  To note Minutes and receive a report from Events working group

Cllr Pell proposed                                    .

1. that HTC agrees to put on a free event in the Halstead Public Gardens for the public on 5 June 2022, and attempts to offset the cost by obtaining 3 quotes to qualify for a grant from BDC.

2. that HTC agrees to pay for assistance from BDC staff in running the torchlight procession.

This was seconded by Cllr Warren. There were 4 in favour and 3 abstentions. The motion was carried.

125.  To receive an update on the modernisation of the car parks

It was proposed by Cllr Fincken, and seconded by Cllr Munday, that the report be noted, and this was unanimously agreed.

126.   EXCLUSION OF PUBLIC AND PRESS

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

Cllr Gronland proposed, seconded by Cllr Pell that the public and press be temporarily excluded from the meeting, and this was unanimously agreed.

PRIVATE SESSION

127.  To note Minutes of Staff Advisory Committee meeting of 11 October

Cllr Fincken proposed, seconded by Cllr Pell that the Minutes of the Staff Advisory Committee on 11 October be noted. There were 4 in favour and 3 abstentions..

Cllr Munday proposed the extension of Standing Orders until close of business, seconded by Cllr Fincken and unanimously agreed.

128.  To approve Staff Advisory Committee recommendations

Cllr  Munday proposed that no discussions be held until further decisions had been taken, and that all staff matters are first referred to SAC, before recommendations are made to Full Council, as stated in the Scheme of Delegation, seconded by Cllr Fincken, with 6 in favour and 1 abstention.        

There being no further business, the meeting closed at  21.45

 

X