Town Council Meeting Agenda
Time: 19:15
Day: 15 January 2024
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 15 January 2024
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Jackie Pell – Chairman
Councillor Andy Munday – Vice Chairman
Councillor Janet Atkinson
Councillor James Bond
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
Public Questions and Statements.
a) A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) Report from Essex County Councillor Chris Siddall
4. Minutes
a) To approve the minutes of the Council meeting held on 13 December 2023
5. Planning – Lead member Cllr. J Pell, Deputy Lead Cllr P Nunn
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning report attached here
23/02972/HH – 2 Waters Way, Halstead, Essex – Proposed single storey rear extension with internal alterations
23/02992/HH – 3 Marler Road, Halstead, Essex – Replacement of flat roof canopy with pitched roof to side extension
23/03048/HH – Bay View , Upper Chapel Street, Halstead – Insertion of 2 No. obscure glazed 1st floor windows to the north/west elevation.
7. Finance – lead member for Finance is Cllr. J Atkinson
a) To receive the income and expenditure report for the month of December – Income & Expenditure report attached here
b) To approve the List of Payments to be made in January – List of Payments report attached here and list of additional payments report attached here
c) To approve the Reconciliation of bank and petty cash accounts – Reconciliation report attached here
d) To approve Budget and precept 2024/25 – Precept report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports
Surgery
Education
Police
Open Spaces
Tourism
11. To note the Minutes of the debrief meeting held on winter events on 18 December 2023 the Safer Streets meeting held on 8 January 2024.
12. Open Spaces Improvement Plan – Open Spaces report attached here
13. Reserves policy- Reserves Policy report attached here
14. Exclusion of Public and Press
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
15. Christmas arrangements 2024
16. Staff matter
Sarah Greatorex 9 January 2024