Town Council Meeting Agenda
Time: 19:15
Day: Monday 14 October 2024
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787 476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 on 14 October 2024
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Andy Munday- Chairman
Councillor James Bond – Vice Chairman
Councillor Janet Atkinson
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Jackie Pell
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
a) A maximum period of 10 minutes to allow written questions and statements to be read out and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) ECC Cllr Chris Siddall will give his report
4. Minutes
To approve the minutes of the Council meeting held on 16 September 2024
5. Planning Applications. Lead member for Planning – Cllr Pell, Deputy lead – Cllr Nunn
All members of the council discuss planning applications. Planning Report (.pdf)
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting.
24/01990/LBC – 2 Adams Maltings , Trinity Street, Halstead – Installation of Flood Protection Barriers to all areas on ingress in line with RABs
Flood Risk Report recommendations enclosed, as part of Essex County Council Flood Alleviation Scheme
24/01992/LBC – 4 Adams Maltings , Trinity Street, Halstead – Installation of Flood Protection Barriers to all areas on ingress in line with RABs
Flood Risk Report recommendations enclosed, as part of Essex County Council Flood Alleviation Scheme
24/01991/LBC – 6 Adams Maltings , Trinity Street, Halstead – Installation of Flood Protection Barriers to all areas on ingress in line with RABs
Flood Risk Report recommendations enclosed, as part of Essex County Council Flood Alleviation Scheme
24/01993/LBC – 8 Adams Maltings , Trinity Street, Halstead – Installation of Flood Protection Barriers to all areas on ingress in line with RABs
Flood Risk Report recommendations enclosed, as part of Essex County Council Flood Alleviation Scheme
24/01994/LBC – 10 Adams Maltings , Trinity Street, Halstead – Installation of Flood Protection Barriers to all areas on ingress in line with RABs
Flood Risk Report recommendations enclosed, as part of Essex County Council Flood Alleviation Scheme
24/01995/LBC – 14 Adams Maltings , Trinity Street, Halstead – Installation of Flood Protection Barriers to all areas on ingress in line with RABs
Flood Risk Report recommendations enclosed, as part of Essex County Council Flood Alleviation Scheme
6. Mayor’s Appointments and Announcements – Mayor’s appointment Report (.pdf)
7. Finance – Lead Member for Finance Cllr Atkinson, Deputy Lead Cllr Munday
All members of the Council are members of the Finance section
a) Income and expenditure for September 2023 – Income & Expenditure Report (.pdf) and additional Income & Expenditure Report (.pdf)
b) To approve the List of payments for September- List of Payments Report (.pdf) and Additional List of Payments Report (.pdf)
c) To receive the Bank reconciliation for the previous quarter – Bank Reconciliation Report (.pdf)
d) To receive a report on outings in 2024– Report on Outings (.pdf)
e) To consider repairs to the Empire Theatre – Repairs to the Empire Theatre Report (.pdf)
f) To appoint a councillor to carry out internal control – Internal Control Report (.pdf)
g) To consider the new website accessibility rules- Website Accessibility Report (.pdf)
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports –
a. Doctors Surgery – Cllrs. Bond and McCoyd
b. Schools – Cllrs. Bond and Preston
c. Police – Cllrs. Warren and Atkinson
d. Open spaces – Cllrs. Atkinson and Fincken
e. Tourism – Cllrs. Smith and Pell
10. To note the proposed programme of maintenance for council properties – Council Property Maintenance Report (.pdf)
11. To update the Health and Safety policy – Health & Safety Report (.pdf)
12. To approve the schedule of dates for SAC and Full Council meetings for 2024/25 – Committee Dates Report (.pdf)
13. To consider adopting a Biodiversity policy –Biodiversity Report (.pdf)
14. Exclusion of Public and Press.
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
15. To note a business agreement
S Greatorex
Town Clerk 7 October 2024