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HALSTEAD TOWN COUNCIL |
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MINUTES OF EXTRAORDINARY TOWN COUNCIL MEETING
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Membership:
| Councillor Mrs S Diver | Chairman | Present |
| Councillor Mr Andy Munday | Vice Chairman | Present |
| Councillor Mrs J Allen | Present | |
| Councillor M Day | Apologies | |
| Councillor Mrs S Dingle | Present | |
| Councillor C Fox | Apologies | |
| Councillor D Gronland | Apologies | |
| Councillor D Hume | Present | |
| Councillor Mrs J A Pell | Present | |
| Councillor Mrs E Penn | Present | |
| Councillor M Radley | Apologies | |
| Councillor Mrs J Sutton | Apologies |
Also in attendance:
Mrs S Greatorex – Town Clerk
232. APOLOGIES FOR ABSENCE received from Cllr M Day, Cllr C Fox, Cllr D Gronland, Cllr M Radley and Cllr Mrs J Sutton
233. DECLARATIONS OF INTERESTS: All Councillors declared NPI Agenda item 5 as HTC owns Queens Hall.
234. PUBLIC QUESTION TIME: There were no public questions
235. EXCLUSION OF PUBLIC AND PRESS
To give consideration to adopting the following resolution:- ‘That in view of the confidential nature of the business about to be transacted an pursuant to the provisions of section 1 (2) – of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting.
236. QUEENS HALL PLANNING CONTRACT
A report had been prepared to show the planning costs associated with developing offices at Queens Hall.
The first work to be done will be the changing of the bar area into a functioning kitchen, and the building of a toilet for the disabled next to the male toilet. At the same time a dividing wall will be erected about 2.5 metres from the edge of the stage, in order to allow all other building work to take place behind the wall and not disturb events taking place in the hall.
It was proposed by Cllr Mrs Diver and seconded by Cllr Munday that the Council appoints Oswicks as the contractor for planning and accepts their quotation. This was subject to the costs including the planning charges which would be made by Braintree District Council. This was carried unanimously.
It was proposed by Cllr Mrs Penn and seconded by Cllr Munday that the working group of Cllr Radley, Cllr Munday and the Town Clerk appointed at the Extraordinary meeting on 3 April, should take the project forward to completion of the building work. This was carried unanimously.
It was proposed by Cllr Mrs Diver and seconded by Cllr Munday that the Council agrees to the removal of the stage at Queens Hall, but provides a demountable stage to replace it once the alterations and building work is finished. This was carried unanimously.
There being no further business, the Chairman closed the meeting at 20.07.