Minutes of Extraordinary Town Council Meeting 25th April 2017

25th April 2017



25th April  2017
Held at
Mill House, The Causeway, HALSTEAD, Essex. CO9 1ET



Councillor Mrs S Diver Chairman   Present
Councillor Mr Andy Munday Vice Chairman Present
Councillor Mrs J Allen   Present
Councillor M Day   Apologies
Councillor Mrs S Dingle   Present
Councillor C Fox   Apologies
Councillor D Gronland   Apologies
Councillor D Hume   Present
Councillor Mrs J A Pell   Present
Councillor Mrs E Penn   Present
Councillor M Radley   Apologies
Councillor Mrs J Sutton   Apologies

Also in attendance:                       
                                          Mrs S Greatorex – Town Clerk

232. APOLOGIES FOR ABSENCE received from Cllr M Day, Cllr C Fox, Cllr D Gronland, Cllr M Radley and Cllr Mrs J Sutton

233. DECLARATIONS OF INTERESTS: All Councillors declared NPI Agenda item 5 as HTC owns Queens Hall.

234. PUBLIC QUESTION TIME: There were no public questions


To give consideration to adopting the following resolution:- ‘That in view of the confidential nature of the business about to be transacted an pursuant to the provisions of section 1 (2) – of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting.


A report had been prepared to show the planning costs associated with developing offices at Queens Hall.

The first work to be done will be the changing of the bar area into a functioning kitchen, and the building of a toilet for the disabled next to the male toilet. At the same time a dividing wall will be erected about 2.5 metres from the edge of the stage, in order to allow all other building work to take place behind the wall and not disturb events taking place in the hall.

It was proposed by Cllr Mrs Diver and seconded by Cllr Munday that the Council appoints Oswicks as the contractor for planning and accepts their quotation. This was subject to the costs including the planning charges which would be made by Braintree District Council. This was carried unanimously.

It was proposed by Cllr Mrs Penn and seconded by Cllr Munday that the working group of Cllr Radley, Cllr Munday and the Town Clerk appointed at the Extraordinary meeting on 3 April, should take the project forward to completion of the building work. This was carried unanimously.

It was proposed by Cllr Mrs Diver and seconded by Cllr Munday that the Council agrees to the removal of the stage at Queens Hall, but provides a demountable stage to replace it once the alterations and building work is finished. This was carried unanimously. 

There being no further business, the Chairman closed the meeting at 20.07.