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HALSTEAD TOWN COUNCIL |
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MINUTES OF FULL COUNCIL MEETING HALSTEAD, Essex. CO9 1ET
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Membership:
| Councillor D Hume | Chairman |
Present |
| Councillor Mrs J A Pell | Vice Chairman | Present |
| Councillor Mrs J Allen | Apologies | |
| Councillor Mrs B Carr | Apologies | |
| Councillor Mrs H W Catley | Present | |
| Councillor Mrs S A Diver | Present | |
| Councillor M J Fincken | Apologies | |
| Councillor Mrs L J Hilton | Present | |
| Councillor S Kirby | Present | |
| Councillor Mrs K A Little | Apologies | |
| Councillor A Munday | Present | |
| Councillor K Paisley | Present from item 59 | |
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Also in attendance: Mr P Penn and Mrs E Penn – Public
Mr M C Murkin – Town Clerk
Mrs L Dover – Minute Clerk
56. APOLOGIES FOR ABSENCE
There were apologies for absence from Cllr Mrs J Allen, Cllr Mrs B Carr, Cllr M Fincken and Cllr Mrs K Little. Apologies from Cllr K Paisley who will be arriving late.
57. DECLARATION OF INTERESTS
Cllr D Hume declared a non-pecuniary interest in Agenda item no.13 Home-Start Request for a Grant, as he is a friend of Home-Start
Cllr S Kirby declared a non-pecuniary interest in all planning as he is a member of Braintree District Council Planning Committee
Cllr A Munday declared a pecuniary interest in Agenda item no.8A List of Payments to Be Approved, as he is a payee for reimbursement of Expenses from Halstead Youth Council
Cllr Mrs J Pell declared a non pecuniary interest in Agenda item no.6 14/00964/FUL, as she is a Trustee of the Day Centre and another Trustee owns a building in the same street , 14/01052/FUL as she is a friend of a fellow Trustee who lives next door and Agenda item no.9 Community Hall, as she is Chairman of the Halstead Community Centre Charitable Company
58. PUBLIC QUESTION TIME
There were no questions from the public
Cllr K Paisley arrived at the meeting
59. MINUTES.
To approve the minutes of the Council meeting held on 17th July 2014
Minutes were approved
60. PLANNING APPLICATIONS.
Cllr A Munday took the chair for this part of the meeting
Cllr S Kirby left the meeting
14/00964/FUL – 23 – 24 Bridge Street, Halstead, Essex – Replacement of windows and cladding. Members raised no objection
14/00982/FUL – 44 Parsonage Street, Halstead, CO9 2JZ – Erection of ground/first floor side extension. Members raised no objection
14/01038/MMA – 76 Hedingham Road. Halstead, CO9 2DJ – Application for a minor material amendment to approved application. Members raised no objection
14/00108/FUL – Inclusion of steps to front entrance. Members raised no objection
14/01052/FUL – 25 Sudbury Road, Halstead, Essex CO9 2BB – Erection of first floor side extension. Members raised no objection
14/01036/LBC – 33 Head Street, Halstead, Essex, CO9 2AU – Construction of dwarf wall, railings and handrails to the front elevation. Members raised no objection
14/01044/FUL – Land Adjacent 4 Blue Bridge Cottages, Colchester Road, Halstead, Essex – Erection of 1 no. single storey dwelling and improvements to existing vehicular access. Members object on the grounds of back land development and increase to traffic on a busy main road
Cllr D Hume resumed Chair of the meeting
Cllr Kirby returned to the meeting
61. MAYOR’S APPOINTMENTS AND ANNOUNCEMENTS
Cllr Hume said that Cllr Mrs J Pell will be attending the Anglia In Bloom awards ceremony on 9th September. Cllr Hume notified that with great regret the Fun Run is not going to happen as the only dates available would have been November, but the Halstead Road Runners are happy to work with the Council in 2015. Cllr Mrs L Hilton expressed disappointment that the council did not arrange the event without the Road Runners and that the Events committee has not met recently.
Report was noted
62. FINANCE –
A) Financial Monitoring
Whilst both income and expenditure are currently below the anticipated level, the overall position remains positive.
Report was noted
B) Monthly Performance (Car Parks).
Car parking has picked up well
Report was noted
C) Monthly Performance (Lettings/Sickness)
Mill House bookings are holding up well
Report was noted
D) PDQ Transactions
There is an upward trend for payments using PDQ transactions
Report was noted
63. LIST OF PAYMENTS TO BE APPROVED
Payments were unanimously approved.
64. COMMUNITY HALL
Cllr Mrs J Pell Chairman of the Trust reported that the Trust has now appointed Bird Luckin as VAT Advisors. The Design Brief is now out with Architects and will go to tender by the end of the week. The Trust is still waiting to hear about grants. The Business plan is nearly completed and will be ready by next week. Cllr Mrs Pell thanked the Town Clerk and Cllr Hume for their help with the Business Plan.
Report was noted
65. COMMONWEALTH FLAG
Cllr D Hume has attended the Commonwealth Observance at Westminster Abbey on several occasions and would support the current plans. Discussion took place regarding where the flag would be flown and the Halstead Public Gardens currently has a flag pole.
Members were in favour of The Town Council participating in the event
66. YOUTH
Cllr Mrs L Hilton gave a verbal report. The Youth Council went to Southend. The trip went well, with no problems. The Youth Council’s next meeting is in September. The Skate Park was discussed along with the possibility of Paul Partridge (Braintree District Council) attending a Council Meeting to give an update. An official invite from the Town Council to the Youth Council to attend the October Full Council meeting is to be issued.
Report was noted
67. TOWN TEAM
The Town Team have not had a meeting. The next meeting is in September. Sara Prince is training the Administrators for the new website. David Gronland is to be invited to the next Council Meeting.
Report was noted
68. HOME-START – REQUEST FOR A GRANT
Members discussed the request and agreed to make a grant of £2,000 for 2014/15. Home-Start to be advised that this grant is for one year and they should not rely on a similar grant in future years.
69. POLLING DISTRICT AND POLLING PLACES REVIEW
Members discussed the consultation and drew attention to the mistake in the Schedule of Polling Places still showing the Senior Citizens Centre in New Street. Members also felt that better maps showing the wards were needed
Report was noted
70. TRINITY STREET – ROAD SIGNS
Members discussed the need for Duck Crossing signs in Trinity Street.
Members agreed to support the request
71. TOILETS UPDATE
Report was noted
72. LOCAL GOVERNMENT PENSION SCHEME DISCRETIONS
Members discussed the report and agreed to prepare the statement along the ‘no cost’ Essex County Council Statement.
Report was noted
73. INVESTMENTS
Report was noted
74. EXCLUSION OF PUBLIC AND PRESS
To give consideration to adopting the following resolution: – “That pursuant to the provisions of section 1 (2) – of the Admission to Meetings Act 1960, in view of the next item to be conducted, the press and public to be excluded from the meeting.”
There were no items to be discussed in private session
Chairman closed the meeting at 8.02 p.m.