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HALSTEAD TOWN COUNCIL |
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MINUTES OF FULL COUNCIL MEETING HALSTEAD, Essex. CO9 1ET
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Membership:
| Councillor D Hume | Chairman | Present |
| Councillor Mrs S A Diver | Vice Chairman | Present |
| Councillor Mrs J Allen | Apologies | |
| Councillor M Day | Apologies | |
| Councillor Mrs S Dingle | Present | |
| Councillor C Fox | Arrived at Agenda item no. 2 | |
| Councillor D Gronland | Present | |
| Councillor A Munday | Present | |
| Councillor Mrs J A Pell | Present | |
| Councillor Mrs E Penn | Present | |
| Councillor M Radley | Present | |
| Councillor Mrs J Sutton | Present |
Also in attendance: Public – Mr T Lister, Mrs H Wolf
Mrs K Cooper – Finance Officer
104. APOLOGIES FOR ABSENCE
There were apologies for absence from Cllr Mrs J Allen and Cllr M Day
105. DECLARATION OF INTERESTS
Cllr D Hume declared a non pecuniary interest in Agenda item no. 5 Planning 15/01349/FUL as the applicant is known to him and a non pecuniary interest in Agenda item no. 9a List of Payments to be approved, as he is the Courtaulds Sports Ground Committee secretary
Cllr Mrs S Diver declared a non pecuniary interest in Agenda item no. 5 Planning 15/01338/FUL as it is very close to her home address and a non pecuniary interest in Agenda item no. 9a List of Payments to be approved, as she is a member of the Courtaulds Sports Ground Management Committee
Cllr C Fox declared a non pecuniary interest in Agenda item no. 5 Planning 15/01000/FUL as he lives in the vicinity of the property
Cllr D Gronland declared a pecuniary interest in Agenda item no. 9 List of Payments to be approved, as he is a receiver of expenses
Cllr A Munday declared a non pecuniary interest in Agenda item no. 9a List of Payments to be approved, as he is a member of the Courtaulds Sports Ground Management Committee
Cllr Mrs J Pell declared a non pecuniary interest in Agenda item no. 5 Planning 15/00835/FUL & 15/00836/LBC, as the applicant is known to her and 15/01349/FUL as the applicant is a fellow Community Centre trustee, a non pecuniary interest in Agenda item no. 9a List of Payments to be approved, as she is Chairman of the Courtaulds Sports Ground Management Committee and a non pecuniary interest in Agenda item no.10 Community Hall, as she is Chairman of the Halstead Community Centre Charitable Company
Cllr M Radley declared a non pecuniary interest in Agenda item no. 9a List of Payments to be approved, as he is a member of the Courtaulds Sports Ground Management Committee and a non pecuniary interest in Agenda item 15 Town Team as he is a member of Town Team
106. PUBLIC QUESTION TIME
Mr Lister told members that he received a parking ticket at Solar car park, as he returned within four hours of a previous visit; he appealed the ticket but the appeal was not upheld so he approached the Co-op Manager to complain. He stated that East of England head office issued him a refund of the excess ticket charge. He stated that the issuing of tickets in this car park is causing people to travel elsewhere to shop. He stated that he would like a ticket machine put in the car park to monitor the time of arrival and departure. Cllr D Hume explained that Halstead Town Council do not own the car park and are managing it on behalf of the owners, East of England Co-op and although he sympathised with Mr Lister receiving a ticket, we are enforcing East of England Co-op’s rules. It was pointed out by Mrs K Cooper, Finance Officer that there is clear signage in the car park stating the rules and a ticket machine was not required. Cllr Hume gave his support to Mr Lister if he writes to East of England Co-op.
107. MINUTES
To approve the minutes of the Council meeting held on 12th October 2015
The minutes were approved
108. PLANNING APPLICATIONS
Cllr A Munday took the chair for this part of the meeting
15/01279/FUL – 20 Head Street Halstead Essex – Proposed Flue
Proposed by Cllr A Munday and seconded by Cllr Mrs J Sutton that members object to this application in support of the views of Essex County historic buildings / conservation adviser that it is not in keeping with the street scene– carried
15/01290/FUL – Flats 76-78 High Street Halstead Essex CO9 2JG – Replace wood sash windows with PVC horizontal opening windows
Proposed by Cllr A Munday and seconded by Cllr Mrs S Diver that members object to this application in support of the views of Essex County historic buildings / conservation adviser – carried
15/00835/FUL & 15/00836/LBC – Crowbridge Farm Chapel Hill Halstead Essex CO9 1JS – Conversion of barn to 2 no. four bedroom dwelling with associated demolition of outbuilding and erection of garage/carport, boundary treatments, landscaping and ancillary works
Proposed by Cllr A Munday and seconded by Cllr Mrs S Diver that members have no objection providing the views of Essex County historic buildings / conservation adviser are taken into consideration – carried
Cllr Mrs S Diver Left the room
15/01338/FUL – 9 Mount Rise Halstead Essex CO9 1ES – Erection of part single, part first floor and part two storey side extensions, new entrance porch and side extension to existing garage and replace existing flat roof with pitch
Proposed by Cllr A Munday and seconded by Cllr M Radley members raised no objection providing the views of Essex County historic buildings / conservation adviser are taken into consideration – carried
Cllr Mrs S Diver returned to the room
Cllr D Hume left the room
Cllr Mrs J Pell left the room
15/01349/FUL – 83 And 87 Chapel Hill Halstead Essex CO9 1JP – Proposed replacement dwelling and alterations to existing access along with associated landscaping
Proposed by Cllr A Munday and seconded by Cllr D Gronland that members raised no objection – carried
Cllr D Hume returned to the room
Cllr Mrs J Pell returned to the room
15/01000/FUL – Former Courtauld Boiler Building Factory Lane West Halstead Essex CO9 1EX – Change of use of existing former Courtauld boiler buildings to create 26 flats together with landscaping and car parking
Proposed by Cllr A Munday and seconded by Cllr D Gronland that members raised no objection to the flats but request that any Section 106 contribution should go to the Community Hall and Youth projects within the town – Cllr C Fox abstained – carried.
15/01312/FUL – Central Park Warehouse Colchester Road Halstead Essex – Erection of 104 residential dwellings, including affordable housing with associated new access, landscaping, equipped play area and infrastructure
Proposed by Cllr A Munday and seconded by Cllr C Fox members raised no objections as long as there is provision for bus services within the development, the roads are able to take refuse lorries, that there is an assurance that as many trees as possible located within and around the play area are retained and that any Section 106 contribution should go to the Community Hall and Youth projects within the town – carried
Cllr D Hume resumed Chair of the meeting
109. MAYOR’S APPOINTMENTS AND ANNOUNCEMENTS
Cllr D Hume stated that he has attended the following events that were not listed on the report.
6th November – Halstead in Bloom awards Evening
8th November – Remembrance Day Service
10th November – Licensing Service of Reverend Katie de Bourcier
13th November – Assembly at Richard de Clare School
14th November – Halstead Choral Society Concert
Cllr D Hume will be attending the following events that were not listed on the report
17th December – Halstead Tea Dance Christmas Dance
25th December – Christmas Cake to Halstead Hospital
Dates are yet to be arranged for delivery of a Christmas cake to Gladys Malpass House and Symonds Court.
Cllr D Hume expressed his sympathies for the tragic events in Paris on Friday 13th November.
Report was noted
110. FINANCE –
A) Financial Monitoring.
Report was noted
B) Reserves
Report was noted
C) Monthly Performance (Car Parks).
Report was noted
D) Monthly Performance (Lettings/Sickness)
Report was noted
111. LIST OF PAYMENTS TO BE APPROVED
Proposed by Cllr Mrs S Diver and seconded by Cllr Mrs J Pell That the list of payments be approved – carried
112. COMMUNITY HALL
Report was noted
113. YOUTH
Cllr A Munday gave a verbal report. He stated that the Youth Council has met recently. He said the Youth Council took part in the Guys in the Park and will be having a tombola stall at the Christmas Fayre on 28th November and is arranging a HYPE night for February 2016. He said they now had two new members. It was suggested that the Youth Council submit a written report to Full Council and this could be carried out by their members.
Report was noted
114. TOWN TEAM
Cllr M Radley reported that the Christmas Fayre brochure has now been produced and is looking for support for marshalling on the day. He questioned whether the market now needs to be included in the budget and said there is a need to discuss how Halstead Town Council will physically provide support to the market. He said there was a misunderstanding regarding the Town Tours. Cllr Hume confirmed that Halstead Town Council would undertake mail shots to the coach companies.
Report was noted
115. COUNCIL COMMITTEE STRUCTURE
Cllr D Hume outlined the recommendations from the previous meeting. Cllr Mrs J Pell suggested keeping the current frequency of the council meetings and not to have a separate planning meeting
Proposed by Cllr Mrs J Pell and seconded by Cllr C Fox to have a quarterly budget seminar for all members to attend to monitor the finances – 4 councillors voted for, 4 councillors voted against – not carried
Proposed Cllr Mrs S Diver no member seconded – a budget seminar to look at finances six weekly – not carried
Proposed by Cllr M Radley and seconded by Cllr Mrs E Penn to form a Finance Committee of all councillors with a Chair and Vice chair as part of full Council meetings – 7 councillors voted for, 2 councillors, Cllr Mrs J Pell and Cllr C Fox voted against – carried
116. SENIOR CITIZENS OUTINGS
Proposed by Cllr Mrs J Pell and seconded by Cllr A Munday to:
Run the trips again in 2016, increase the cost of the trips to £11.00 for Halstead residents and £16.50 for non residents
Accept the quotation from Kings Coaches
Go to Greenwich and Norwich town destinations and Broadstairs, Margate and Southend seaside destinations- carried
117. FREE CAR PARKING ON 28th NOVEMBER 2015
Proposed by Cllr Mrs J Pell and seconded by Cllr A Munday to give free parking on 28th November 2015 from 10.00am onwards – carried
118. EXCLUSION OF PUBLIC AND PRESS
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
119. THERE WERE NO ITEMS TO BE DISCUSSED
There being no further business, the Chairman closed the meeting at 9.08 pm