Town Council Meeting Agenda
Time: 19:15
Day: Monday 12 February 2024
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480
Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. Questions may also be submitted to townclerk@halsteadtowncouncil.org.uk by 12:00 on 12 February 2024
Members of the Council are requested to attend the above Meeting to transact the following business:
Membership:
Councillor Jackie Pell – Chairman
Councillor Andy Munday – Vice Chairman
Councillor Janet Atkinson
Councillor James Bond
Councillor Malcolm Fincken
Councillor Linda Hilton
Councillor Gemma MacAndrews
Councillor Grahame McCoyd
Councillor Paul Nunn
Councillor Felix Preston
Councillor Linda Smith
Councillor Garry Warren
1. Apologies for Absence and approval of apologies
2. Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting
3. Public Question Time
Public Questions and Statements.
a) A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other pecuniary’ interests under the code of conduct for Members to make statements.
b) Report from Essex County Councillor Chris Siddall
4. Minutes
a) To approve the minutes of the Council meeting held on 15 January 2024
5. Planning – Lead member Cllr. J Pell, deputy Cllr P Nunn
The following Planning Applications, which were received and circulated electronically, are to be considered at the Council meeting. Planning report attached here
24/00118/HH – 38 Pretoria Road, Halstead, Essex – Single storey rear/side extension
6. Mayor’s Appointments and Announcements – Mayor’s report attached here
7. Finance – lead member for Finance is Cllr. J Atkinson
a) To receive the income and expenditure report for the month of January – Income & Expenditure report attached here – Rialtas Income & Expenditure report attached here
b) To approve the List of Payments to be made in February – List of payments report attached here
and list of additional payments report attached here
c) To consider managing churchyard trees – Churchyard Trees report attached here
d) To consider a small dowry to the RBL in exchange for using their building for installation of CCTV – RBL report attached here
e) Internal control report – Internal Control report attached here
8. To receive reports from District Councillors – verbal/written reports
9. To receive reports from Champions’ – verbal/written reports
Surgery
Education
Police
Open Spaces
Tourism
10. To review Risk Management policy– Risk Management report attached here
11. To review Standing orders – Standing Orders report attached here
12. To receive a report on the BALC meeting – BALC Report attached here
13. To consider a community survey – Community Survey report attached here
14. To consider plans suggested by NEPP to control parking in the High Street – NEPP Parking report attached here
15. To consider buying an artificial Christmas tree for Queens Hall – Christmas Tree report attached here and Examples of Christmas Trees attached here
16. Exclusion of Public and Press
To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.
Private session
Staff matter
Sarah Greatorex Town Clerk 5 February 2024