Town Council Meeting Agenda 14 February 2022

8th February 2022

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Town Council Meeting Agenda

Time: 19:15
Day: Monday 14 February 2022
Venue: Queens Hall, Chipping Hill, Halstead, CO9 2BY.
Tel: 01787476480

As the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, no longer apply, the Council is no longer able to conduct meetings remotely, and this meeting will be held in person at Queens Hall.

Those wishing to ask a question or make a statement should be able to read their statement/question within 3 minutes. It is recommended that all those attending wear a mask and socially distance. Questions may also be submitted to townclerk@halsteadtowncouncil.org..uk by 12:00 on 14 February 2022

Membership:

Councillor Mick Radley – Chairman
Councillor Dave Gronland – Vice Chairman
Councillor Miss Janet Atkinson
Councillor Peter Caulfield
Councillor Peter Claydon
Councillor Mrs Sandra Dingle
Councillor Malcolm Fincken
Councillor David Hume
Councillor Andy Munday
Councillor Mrs Jackie Pell
Councillor Miss Linda Smith
Councillor Garry Warren

Members of the Council are requested to attend the above Meeting to transact the following business: –

PUBLIC SESSION

1.  Apologies for Absence and approval of apologies

2.  Declarations of Interests.
To declare any “pecuniary, non-pecuniary or other pecuniary’’ interests relating to items on the agenda having regard to the Code of Conduct for Members and having taken appropriate advice (where necessary) before the meeting 

3.  Public Question Time

Public Questions and Statements.

a)  A maximum period of 10 minutes to allow written questions or statements to be read out, and for statements from Councillors with ‘pecuniary, non-pecuniary or other

pecuniary’ interests under the code of conduct for Members to make statements.

Kevin Pryke will make a presentation on Men’s sheds.

b)  Report from Essex County Councillor Chris Siddall

4.  Minutes

a)  To approve the minutes of the Council meeting held on 10 January 2022

5.  Planning – Lead member Cllr. D Hume

21/03669/OUT – Land Opposite 17, Fourth Avenue, Bluebridge Industrial Estate, Halstead, Essex – Outline application for erection of a building for use classes E, B2, B8 with permission sought for Access, Appearance, Layout, and Scale, with Landscaping reserved.

21/03723/FUL & 21/03724/LBC – The Griffin, Parsonage Street, Halstead – The restoration and conversion of The Griffin Public House to create 2 no. two bedroom residential cottages, including the demolition of the single storey later addition to the front and side of the property and the erection of 2 no. two bedroom semi detached cottages with associated operational development and landscaping works.

22/00003/LBC – 89 Head Street, Halstead, Essex – Repairs to existing roof

22/00171/FUL & 22/00009/LBC – 3 High Street, Halstead, Essex – Formation of 1 No. self-contained flat on the second floor, including addition of internal fire escape, Addition of internal insulated wall.  Removal of external concrete hard-standing.

22/00191/VAR – Land West of Rosemary Lane, Halstead – Removal of Condition 13 (Use Class Restriction) of permission 21/01479/FUL granted 15.10.21 for: Erection of 2 no. buildings comprising 7 no. commercial units (B2) with associated access road, paths, bin stores and electrical substation.

22/00161/LBC – Broomhill House, Colchester Road, Halstead – Installation of Electric Charging Point

22/00043/FUL – Land at, East Mill, Halstead – Erection of 2 No. semi-detached single storey dwellings

21/02449/FUL – Halstead Hall, Braintree Road, Greenstead Green, CO9 1SL – Demolish outbuildings, extend and refurbish existing redundant building to form 25 bed dementia unit and erect bin and cycle stores, erect 20 bungalows and layout associated car parking, drainage and landscaping | Halstead Hall Braintree Road Greenstead Green Essex CO9 1SL

 22/00257/LBC – 35 Head Street, Halstead, Essex – Removal and replacement of existing flat roofs, external door and kitchen window.  Upgrading of insulation to flat roof, and the introduction of roof lantern to single-storey extension (circa 1970) to the rear of the building.  Rationalisation of external pipework (guttering and above ground waste), and relocation of Gas Boiler flue (through flat roof).

6.  Mayor’s Appointments and Announcements – Mayor’s report attached here

7.  Finance   – lead member for Finance is Cllr. P Claydon

a) To receive the income and expenditure report for the month of January – Income & Expenditure report attached here

b) To approve the List of Payments to be made in February – Payments report attached here

c) To approve the Reconciliation of bank and petty cash accounts – Reconciliation report attached here

d) To consider reconciliation intervals- Reconciliation Dates report attached here

e) To consider a request from Halstead in Bloom- HIB report attached here

f) To enable easy purchases online – Purchases report attached here

g) To consider the renewal of the 3-year insurance policy – Insurance Renewal report attached here

h) To approve payment for parking order – Parking Order report attached here

i) To decide on commemorative bench for the jubilee – Jubilee Bench report attached here

8.  To receive reports from District Councillors – verbal/written reports

9.  To receive reports from Champions’ – verbal/written reports

Surgery
Education
Police
Open Spaces
Tourism

10.  To review Risk Management policy– Risk Management report attached here

11.  To note the minutes of the Events group meeting of 17 January – Events of Events meeting attached here

12.  Halstead in Bloom – HIB Agreement report attached here

13.  Update on St Andrews churchyard wall – St Andrews Wall report attached here

14.  To receive the Internal audit report – Internal Audit report attached here

15.  To receive the internal control report – Internal Control report attached here

16.  Exclusion of Public and Press

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

17.  Civic award 

Sarah Greatorex     Town Clerk      8 February 2022

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