Minutes of Annual Town Council Meeting 9 May 2022

17th May 2022

HALSTEAD TOWN COUNCIL

arms.jpg

MINUTES OF ANNUAL TOWN COUNCIL MEETING

PUBLIC SESSION MINUTES

9 May 2022: at  19:45
Held at
Queens Hall, Chipping Hill, HALSTEAD, Essex. CO9 2BY 

 Membership:

Councillor J Atkinson   Present
Councillor P Caulfield   Present 
Councillor P Claydon   Apologies
Councillor S Dingle   Apologies
Councillor M Fincken   Present
Councillor D Hume   Present
Councillor M Fincken   Present
Councillor A Munday   Present
Councillor J A Pell   Present
Councillor M Radley   Present
Councillor Miss L Smith   Present
Councillor G Warren   Present

Also in attendance: Cllr Chris Siddall, Trevor Kennedy, Sarah Greatorex – Town Clerk

001.  ELECTION  OF  CHAIRMAN/MAYOR.

Town Clerk had received a nomination for Cllr Pell as Chairman/Mayor to stand 2022/23. No other nominations were received.  Cllr Radley proposed Cllr Pell as Chairman/Mayor 2022/23, seconded by Cllr Gronland. Cllr Pell was elected unopposed as Chairman/Mayor 2022/23

Cllr Pell read and signed the Declaration of Acceptance of Office of Chairman.

002.  APOLOGIES. Apologies were received from Cllrs Dingle and Claydon as they were unwell.  Cllr Radley proposed acceptance of these apologies, seconded by Cllr Fincken and carried unanimously.

003.  MINUTES

Cllr Fincken proposed approval of the Minutes of the Annual Town Council meeting of 4 May 2021. This was seconded by Cllr Warren. There were 8 in favour and 2    abstentions.

004.  ELECTION OF  VICE  CHAIRMAN OF THE TOWN COUNCIL FOR 2022/23

Cllr  Pell nominated Cllr Caulfield  to stand as Vice Chairman for 2022/23.  There were no other nominations.  Proposal was seconded by Cllr Hume and Cllr Caulfield was elected unopposed.     

Cllr Caulfield read and signed the Declaration of Acceptance of Office.
Cllr Radley was thanked by councillors for his 2 years as Chairman, and by the Clerk for the support he had provided in managing the finance at HTC. Cllr Radley thanked Cllr Gronland in his role as Vice Chairman for his support to him as Chairman.

005.  GENERAL POWER OF COMPETENCE

Cllr Fincken proposed that Halstead Town Council re-approves the use of the General Power of Competence, seconded by Cllr Atkinson and agreed unanimously.

006.  UPDATE TO SCHEME OF DELEGATION

Cllr Fincken proposed approval of the updated Scheme of Delegation, subject to a series of amendments, put forward by Cllrs Radley and Fincken, in order to involve a wider range of members more fully in the work of the council but not to exclude members from certain roles because of their elected positions.

1.  Town Centre working group to be added with TOR

2.  Staff Advisory Committee

Omit ’not including Chairman and Vice Chairman of Council’ so that it reads :

Membership : 5 councillors, maintaining a political balance…

Omit ‘Ex-oficio members (currently Chairman and Vice Chairman of Council)’

Change ‘Chairman and Vice Chairman : elected by the committee’ to

‘The Committee to elect its Chairman and Vice Chairman’

Remove all references to an appeals committee under SAC and set up and list a separate Appeals Committee with its own TOR. Review the current Grievance and Disciplinary procedures to ensure they include an appeals process and make reference to the Appeals Committee.

3.  Events working group

Omit ‘Ex-oficio members (currently Chairman and Vice Chairman of Council)’

Change ‘Chairman and Vice Chairman : elected by the committee’ to

‘The working group to elect its Chairman and Vice Chairman’

Omit ‘free’ from the bullet point so that the Working Group would be able to organise paid for events if the Council so decided in the future

4.  Community Centre working group

Omit ‘Ex-oficio members (currently Chairman and Vice Chairman of Council)’

Change ‘Chairman and Vice Chairman : elected by the committee’ to

‘The working group to elect its Chairman and Vice Chairman’

5.  H4C

2 members of the Community Centre Working Group to be elected as the HTC representatives on H4C.

This substantive motion was seconded by Cllr Warren, with 6 in favour and 3 against. The motion was carried.

007.  ELECTION OF STAFF ADVISORY COMMITTEE

Cllr Caulfield proposed that members of the Staff Advisory Committee be Chairman and Vice Chairman of the Council with Cllr  Fincken, Cllr  Atkinson and Cllr Smith.  This was seconded by Cllr Pell and was carried unanimously.

008.  PLANNING

Cllr  Gronland  proposed that the lead member for planning be Cllr Hume, seconded by Cllr Atkinson, and agreed unanimously.

Cllr Munday proposed that Cllr Pell be the deputy lead member for planning, seconded by Cllr Radley, and unanimously agreed.

009.  FINANCE

Cllr  Caulfield proposed that the lead member for Finance be Cllr Atkinson seconded by Cllr Munday, and agreed unanimously. 

Cllr  Smith  proposed that the deputy lead member for Finance be Cllr Munday, seconded by Cllr Atkinson, and unanimously agreed.

010.  Cllr Radley proposed that Cllrs Gronland and Atkinson be the HTC representatives to HiB, seconded by Cllr Hume and unanimously agreed.

011.  Cllr Smith proposed that Cllr Hume be the HTC representative to the Empire Theatre, seconded by Cllr Pell and unanimously agreed

Cllr  Radley proposed adjournment and suspension of Standing Orders to enable committees to meet and make appointments.  Motion was seconded by Cllr Fincken     and carried unanimously.

012.  ELECTION OF OFFICERS/MEMBERS FOR STAFF ADVISORY COMMITTEE

Cllr Fincken proposed that Cllr Caulfield be Chairman of the SAC, seconded by Cllr Pell.  There were 3 in favour and the motion was carried.

Cllr Fincken  proposed that Cllr Pell be Vice Chairman of the SAC and this was seconded by Cllr Caulfield.  There were 3 in favour and the motion was carried.

There being no further business, the Chairman closed the meeting at 20.45

 

X