DRAFT Minutes of Annual Town Council Meeting 18 May...

21st May 2020

HALSTEAD TOWN COUNCIL

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DRAFT MINUTES OF ANNUAL TOWN COUNCIL MEETING
  18 May 2020 18:00
Held at
Queens Hall, Chipping Hill, HALSTEAD, Essex. CO9 2BY 

This meeting was held Virtually by Zoom

 Membership:

Councillor M Radley Chairman   Present
Councillor D Gronland Vice Chairman Present 
Councillor Miss J Atkinson   Present
Councillor P Caulfield   Present
Councillor P Claydon   Apologies
Councillor Mrs S Dingle   technical difficulties
Councillor M Fincken   Present
Councillor D Hume   Present
Councillor A Munday   Present
Councillor Mrs J A Pell   Present
Councillor Miss L Smith   Apologies
Councillor G Warren   Present

Also in attendance Mrs S Greatorex – Town Clerk           

258.   ELECTION  OF  CHAIRMAN/MAYOR.

Town Clerk had received a nomination for Cllr Radley as Chairman/Mayor to stand 2020/21  No other nominations were received.  Cllr Munday nominated Cllr Radley as Chairman/Mayor 2020/21.  Proposal was seconded by Cllr Hume. Cllr Radley was elected unopposed as Chairman/Mayor 2020/21.

Cllr Radley read and signed the Declaration of Acceptance of Office of Chairman.

Cllr Munday expressed his thanks to the staff of Halstead Town Council during his period of office, in particular to the Mayor’s Secretary, Sheenagh Evans.

Cllr Radley said that it was a great honour to be elected for the coming year. He expressed his thanks to Cllr Munday for the two years he had served as Chairman of Halstead Town Council, and said that he had supported events with great commitment and dedication. Cllr Munday had also established a new event in the Halstead Summer Fair, had made good progress towards re-opening the Riverside Bridge, and had raised over £2,200 for the Day Centre in his last year as Chairman.

Cllr Radley referred to the unusual and challenging times we are living in, and said that the community as a whole should say a big thank you to those giving their time and support in helping others in the crisis, in particular NHS staff, but also volunteers. He commented on the wide range of help being given locally, and the strong community spirit. He mentioned in particular the scheme being coordinated by the Town Clerk, which is helping 85 local residents in need, with a team of 40 volunteers.

Cllr Radley regretted that some HTC events had had to be cancelled, but said that there would be a time when such events could safely be run again. He also said that he would be issuing a press release.

259.  APOLOGIES FOR ABSENCE Cllr Claydon sent apologies as he was moving house that day. Cllr Radley  proposed acceptance of these apologies, seconded by Cllr Warren, and carried unanimously.

260.  ELECTION OF VICE CHAIRMAN OF THE TOWN COUNCIL FOR THE ENSUING YEAR.

Cllr  Radley nominated Cllr Gronland  to stand as Vice Chairman for 2019/20.  There were no other nominations.  Cllr  Radley nominated Cllr Gronland as Vice Chairman for 2020/21.  Proposal was seconded by Cllr Miss Atkinson and Cllr Gronland was elected unopposed.         

Cllr Gronland read and signed the Declaration of Acceptance of Office.

261.  ELECTION OF COMMITTEES:

a) Staff Advisory Committee. Cllr Mrs Pell proposed that members of the Staff Advisory Committee be Chairman and Vice Chairman of the Council with Cllr  Fincken, Cllr  Caulfield and Cllr  Mrs Pell.  Proposal was seconded by Cllr Caulfield and was carried unanimously.

b) Planning Committee. Cllr Hume  proposed that all Councillors be members of Planning Committee, seconded by Cllr Caulfield. Proposal carried unanimously.

c) Finance Committee. Cllr Hume proposed that all Councillors be members of the Finance Committee and this proposal was seconded by Cllr Munday.  Proposal carried unanimously. 

Cllr  Mrs Pell proposed adjournment and suspension of Standing Orders to enable committees to meet and make appointments.  Motion was seconded by Cllr Munday and carried unanimously.

262.  ELECTION OF OFFICERS/MEMBERS FOR COMMITTEES.

a) Staff Advisory Committee. Cllr Mrs Pell  proposed, as is customary, for the Chairman to Chair this group with Vice Chairman as deputy.  Cllr  Caulfield seconded this proposal. This was carried unanimously.

b) Planning Committee.
Cllr Mrs Pell proposed that Cllr Hume be Chairman of the Planning Committee and this was seconded by Cllr  Caulfield.  Motion was carried unanimously.

Cllr Hume proposed that Cllr  Mrs Pell be Vice Chairman of Planning Committee.  Proposal was seconded by Cllr Gronland and carried unanimously.

c) Finance Committee.
Cllr Radley proposed that Cllr Claydon  be Chairman of the Finance Committee and this proposal was seconded by Cllr Gronland.  Motion carried unanimously.  Cllr Miss Atkinson proposed that Cllr Gronland be Vice Chairman of the Finance Committee.  Proposal seconded by Cllr Mrs Pell and carried unanimously.

Cllr Mrs Pell  moved that Standing Orders be resumed and this proposal was seconded by Cllr Hume.  Motion carried.

There being no further business, Chairman closed the meeting at 18.38

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