Minutes of the Town Council Meeting 11 April 2022

20th April 2022

HALSTEAD TOWN COUNCIL

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MINUTES OF TOWN COUNCIL MEETING

PUBLIC SESSION MINUTES

11 April  2022: at  19:15
Held at
Queens Hall, Chipping Hill, HALSTEAD, Essex. CO9 2BY 

 Membership:

Councillor M Radley Chairman   Present
Councillor D Gronland Vice Chairman Present 
Councillor Miss J Atkinson   Present
Councillor P Caulfield   Present
Councillor P Claydon   Present
Councillor Mrs S Dingle   Apologies
Councillor M Fincken   Present
Councillor D Hume   Apologies
Councillor A Munday   Apologies
Councillor Mrs J A Pell   Present
Councillor Miss L Smith   Apologies
Councillor G Warren   Apologies

Also in attendance: Ken Paisley, Joanna Paisley, Ian Tinton Cllr Chris Siddall

Sarah Greatorex (Town Clerk)                             

237.  APOLOGIES FOR ABSENCE  . Cllr Dingle and Cllr Hume sent their apologies due to ill health and Cllr Smith sent her apologies due to work commitments. Cllrs Warren and Munday sent their apologies for personal reasons.

238.  DECLARATIONS OF INTERESTS:

All councillors declared an NPI in item 5 22/00779/FUL as the application is related to property the council owns and for which it receives rent.

Cllr  Pell declared NPI  item 5,22/000626/HH as the agent is known to her, 22/00506/FUL as the agent and the applicant are known to her, 22/00715 as the agent is known to her, 22/00191/VAR as H4C own land nearby, items 7a and 7b(a) as a member of CSGMC and 7b as a member of BDC.  Cllr Claydon   declared NPI items 7a, 7b and 7b (a) as a member of CSGMC.  Cllr Radley declared NPI item 7b as a member of BDC. 

239.  PUBLIC QUESTION TIME

 Public questions

a) Ken Paisley made a statement concerning the planning application 22/00506/FUL. He is the owner of the property. He had already sent an email to planning in response to an objection by James Haylock.  He responded to the 4 matters which James Haylock had mentioned

Parking – Ken Paisley said there were 6 adequate parking spaces.

Refuse Bins – He said there were enough refuse bins. The property has been commercial since the 1970s and residential since 2007.

Fire Escape – this would not be fixed to the objector’s land, but to communal land.

Doors – there will be no additional doors as footfall will be less than when the property was used to run a business.

Ian Tinton asked whether Halstead Town Council would be prepared to join the Wethersfield Airbase Scrutiny Committee, which 12 parish councils have already joined. HTC said that there is currently no application for the prison on the site, and therefore HTC could do nothing.

Ian also asked the council to invite Anglian Water to explain how they were going to work towards reducing discharges into the River Colne.

He also suggested that HTC should install air filters in Queens Hall.

b) Cllr Chris Siddall

 Cllr Siddall mentioned that repairs to the Bourne Brook section of A131 would be carried out in June. He said that he had funded netting and bollards at the MUGA at the Richard de Clare school but that ECC would not allow the resource centre to be used for any other purpose.

He also reported that Anthony Papadopoulos had plans to convert the Brandenburg house on the High Street into accommodation for 40 families from the Ukraine, at his own expense.

He said that a feasibility study is being carried out for the EC2K cycle route. He is working with Holy Trinity school to improve safety of the zebra crossing on Chapel Hill. Councillors asked him also to look at the one outside the surgery on Factory Lane East.

240.  MINUTES To approve the minutes of the Town Council Meeting held on 16 March 2022.  Minutes had been circulated and proposal to adopt minutes of 16 March 2022 was put forward by Cllr Fincken and seconded by Cllr Atkinson. There were 4 in favour and 3 abstentions. The motion was carried.

241.  PLANNING  APPLICATIONS

22/00529/HH – 15 Sudbury Road, Halstead, Essex – Erection of two storey rear extension and single storey rear extension

Cllr Pell proposed no objection, seconded by Cllr Atkinson and unanimously agreed.

22/00626/HH – 49 Beridge Road, Halstead, Essex – Removal of existing rear conservatory extension and erection of single storey flat roof extension.

Cllr Pell proposed no objection, seconded by Cllr Atkinson and unanimously agreed.

22/00715/HH – Ariella, Tidings Hill, Halstead – Loft conversion, enlarging existing front window, new window to rear and 5 No. roof lights

Cllr Pell proposed no objection, seconded by Cllr Atkinson and unanimously agreed.

22/00652/HH – Oakleigh House, Upper Chapel Street, Halstead – Proposed single storey side extension and replacement double garage.

With reference to the objection,  access is a legal matter but not a planning matter, and that the applicant must ensure that the right of way and the road is not blocked.

Cllr Pell proposed no objection, seconded by Cllr Gronland and unanimously agreed.

22/00779/FUL – Cellnet Site 3457tl 30600 82100, Upper Fenn Road – The removal of the existing 15m Lattice Tower and its replacement with a 25m Lattice Tower complete with 3 Antennas, 12 no. Remote Radio Units (RRUs), 1 no. GPS module, 1No 300mm Transmission Dish, 1No. 600mm Transmission Dish and associated ancillary equipment thereto.

HTC was unable to comment on this application as it owns the land.

Cllr Pell left the meeting.

22/00506/FUL – 5-7 The Centre, High Street, Halstead – Change of use of part of ground floor (Use Class E(a) to 1 No. 2-bedroom flat and 1 No. 1-bedroom flat.  Addition of 1 No. second floor 3-bedroom flat.

Cllr Fincken proposed no objection, but commented that the applicant must pay attention to comments on inadequate parking and bins. This was seconded by Cllr Gronland and unanimously agreed.

22/00191/VAR – Land West of Rosemary Lane, Halstead – Removal of Condition 13 (Use Class Restriction) of permission 21/01479/FUL granted 15.10.21 for: Erection of 2 no. buildings comprising 7 no. commercial units (B2) with associated access road, paths, bin stores and electrical substation.

Cllr Fincken proposed no objection, seconded by Cllr Radley. There were 4 in favour and 2 against. The motion was carried.

Cllr Pell returned to the meeting.

242.  MAYOR’S APPOINTMENTS

Cllr Radley thanked Cllr Gronland for opening the Petersfield village for him at short notice. Cllr Radley expressed his disappointment at not being able to attend the service at short notice due to Covid. He expressed his thanks to Cllr Gronland for standing in for him at short notice and also to the Halstead Choral for their contribution to the service.

The report was noted

243.  FINANCE Cllr Claydon led the discussions for this part of the meeting

a) To receive the income and expenditure report for the month of March

Cllr Radley stated that the national salary award of 1.75% had been agreed in March and had been paid to staff. He said that this should be retrospectively approved at a future meeting.

Cllr Claydon proposed, seconded by Cllr Gronland that the income and expenditure report be approved, and this was unanimously agreed.

b) and b(a) To approve the Lists of Payments to be made in April

Cllr Claydon proposed, seconded by Cllr Fincken that the lists of payments be approved with the exception of the £2,000 payment to the HTC No2 account which was a duplication from March, and this was unanimously agreed.

c) To approve the Reconciliation of bank and petty cash accounts

Cllr Claydon proposed, seconded by Cllr Gronland that the Reconciliation be approved, and this was unanimously agreed, subject to the investigation of £1852.05 paid into the Barclays current account.

d) To consider the purchase of a commemorative clock for the platinum jubilee

Cllr Radley proposed, seconded by Cllr Caulfield that the Town Clerk should take advice from planning and heritage on a suitable colour for the clock face, and wording for the plaque, and the positioning of the clock in the centre of the arch over the door.  This was unanimously agreed.

244.  To receive reports from District Councillors

Cllr Pell reported that she had attended a member development working group meeting, planning for the next 2 years. She had attended BDC Full Council remotely, when it was approved that the tender could go forward for the High Street improvements. BDC looked at the constitution on 4 April, and she had attended a leaders’ meeting planning for the recruitment of the new Chief Executive Officer. She would be attending planning on 19 May.

Cllr Radley reported that he had chaired the Performance Management Scrutiny Committee. He had also attended the recruitment planning meeting for the new CEO. He would attend the meeting of scrutiny chairmen on 20 April and would be pushing for scrutiny of the expenditure of S106 contributions.

Reports were noted

245.  To receive reports from Champions

Surgery – there has been a significant development, but it is commercially sensitive at this stage.

Schools – there will be a meeting on parking at St Andrews school on 20 April.

Police –     it was said that the timing of the meeting at 18.00 was not good, but the police had after the meeting leafleted those living near King George V playing field.

246.  To approve an update to the Community Engagement Strategy

Cllr Pell proposed approval of the updated Community Engagement Strategy, seconded by Cllr Gronland subject to a few minor amendments, inserting ‘ including those with disabilities’(under pt. 3) and ‘Public sessions of all meetings’(under pt.4).This was unanimously approved.

247.  To approve an update to the Performance Management policy

Cllr Pell proposed approval of the update, seconded by Cllr Gronland, subject to minor amendments ‘ The SAC should appoint a SAC member to carry out the Clerk’s appraisal’ (P.1)  and ‘in the event of’ (P.2) and unanimously agreed.

248.  To consider erecting blue plaques to commemorate former Halstead residents

Cllr Radley proposed that HTC supports the process of erecting blue plaques, but should see and approve each one. This was seconded by Cllr Claydon, with 6 in favour and 1 abstention.

249.  To reconsider the Library lease

Cllr Fincken proposed that HTC should maintain the terms of the library lease as agreed in December 21, specifically that the lease should be for 9 years with a rent review every 3 years. Cllr Claydon seconded this, and it was unanimously agreed.

250.  EXCLUSION OF PUBLIC AND PRESS

To give consideration to adopting the following resolution: – “That in view of the confidential nature of the business about to be transacted and pursuant to the provisions of section 1(2)-of the Public Bodies (Admission to Meetings) Act 1960, as amended, the public and the press be temporarily excluded from the meeting”.

Cllr Radley proposed the exclusion of the public and press, seconded by Cllr Fincken and unanimously agreed.

251.  The cellnet mast lease was considered.

252.  A contractor was appointed to repair the St Andrews wall

There being no further business, the meeting closed at  21.03

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